E-mail Large Files
How to handle common problems of sending large files through e-mail in Microsoft Outlook?
Since the e-mail Inbox storage space has increased tremendously, so it has the technology that creates large files. The e-mail services like Gmail, Yahoo! Mail etc. might facilitate sending adequate amount of e-mail attachments, but any file or number of files exceeding that limit cannot be sent. While trying to send some pretty large files through e-mail, you may face some issues. There are a lot of alternatives for sending files over the Internet. Users may opt for these options to ensure your files are sent to the destination safely and successfully. Putting any issues with your e-mail service providers might limit on large messages aside, sending large attachments through e-mail is still a bad idea for a number of reasons.
The following are the common problems that occur while sending or attaching large files to e-mail in Microsoft Outlook:
- Unable to receive file
- File being out of date
- Attachment Bloat
Unable to receive file
Sometimes you might not be able to receive large files which are sent by other people. While your e-mail server might allow you to send a large attachment, but your recipients' e-mail server might reject the message. Often your e-mail might put your recipients’ mailbox over quota. Sending a large attachment in e-mail might put your recipient’s mailbox over the maximum amount of e-mail data they could have in their mailbox and prevent them from receiving other messages.
File being out of date
When you send a file, you may face errors like files are out of date. After sending a file, you might realize that you have forgotten to add one important sentence or to make one change. Once you sent it, it is too late to make an update. Your recipient’s copies might always be stale. In addition, by sending out your files as attachments, you are creating additional copies which might take on a life of their own.
When a file is attached to e-mail, it needs to be encoded to be sent in the e-mail. These encoding processes convert the attached files to become larger than the original size. That is, when you send a 10MB file, you might actually send 13MB of data. Since each e-mail that you have sent is retained in your Sent items folder, sending large attachments to other people might exceed your mailbox limit as well, which might prevent you from receiving further e-mails.
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