E-mail settings For Configuring An Account On E-Mail Client Software

What are the different e-mail settings that are required for configuring an account on e-mail client software?

E-mail service has created a new era of communication. Messages through e-mail can be sent and receive within seconds. Usually, to check e-mails you need to sign in to the webmail with your e-mail address and the password. You have to be online to send/receive e-mails. There are many e-mail clients like Microsoft Outlook, Windows Live, Thunderbird etc. available to enhance your e-mailing experience. You just need to configure any of the e-mail clients on your computer and open up the e-mail client program, whenever you want to send/receive e-mails. E-mail client programs download the e-mails to your computer; hence you can check e-mails in your Inbox even if you are not online. You can create different folders under the Inbox and message rules based on senders address, subject etc. E-mails would be delivered to the rule specified folders. This way you can customize your Inbox. You can receive your office mails in one folder and e-mails from your friends in another folder. You can set auto- response for the e-mails that you receive. If you do so, an acknowledgement e-mail would be sent back to the sender, once the e-mail is delivered to your Inbox.

Following are the different settings required to configure an e-mail client.

• Server addresses
• E-mail address and passwords
• Server port numbers and other settings

Server addresses

Whenever you send an e-mail, the e-mail client connects to the outgoing server and you receive e-mails from the outgoing e-mail server. So, you need to specify the incoming and outgoing e-mail server address when you configure an e-mail client. You also need to select the server type POP3, HTTP or IMAP. If the server addresses are mistyped or typed in wrongly, you would not be able to send/receive e-mails. If you use the e-mail account provided by the Internet service provider you could contact them to know the server details.

E-mail address and passwords

Once you register an e-mail account on an e-mail domain, you would be provided with an e-mail address and the password. An e-mail address could be divided into two components, the first part of an e-mail address is the user name that is selected by you and the latter part in the domain address on which you register the e-mail address. You need to enter the e-mail address and the password while configuring the e-mail client. Some e-mail server requires the entire e-mail address to authenticate your account, while other e-mail servers just need the user name for authentication. You would not be able to send/receive e-mails unless your account is authenticated on the e-mail server. So, type in the correct e-mail address as required, while configuring the e-mail client.

Server port numbers and other settings

You need to specify the incoming and outgoing server port numbers during the Email  setup. If the port numbers are typed wrongly the e-mails would not work. Once you receive e-mails in an e-mail client, those received e-mails are deleted from the e-mail server. So, if you use webmail and e-mail client both, you could set Microsoft Outlook to leave a copy of the message for a specific period on the e-mail server and specify days. Messages would be automatically deleted from the e-mail server after the specified period.

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