Fixing Duplicate E-mails in Microsoft® Outlook®
While working in Microsoft® Outlook®, you might encounter a lot of issues. One of the most common issues is related to duplicate e-mails. Your inbox gets loaded with a variety of already read and replied e-mails. Moreover, if you try to group the messages into various folders, you get duplicate e-mails into all the folders of Microsoft® Outlook®. These duplicate e-mails use a lot of space in the e-mail client. Another problem is that these duplicate e-mails slow down the speed of Outlook®. The e-mail client does not include any feature that helps in finding and deleting duplicate e-mails in a single folder or multiple folders.
The following points need to be kept in mind while dealing with duplicate e-mails in Microsoft® Outlook® :
- Steps for Removing
- Deleting Duplicate E-mails
Causes of Duplicate E-mails in Microsoft® Outlook®
There are a variety of reasons for duplicate e-mails in Microsoft® Outlook®. You might get a duplicate e-mail error if Microsoft® Outlook® is running in the Cached Exchange Mode. Another reason for duplicate e-mails in Microsoft® Outlook® is more than one entry of a message in a multi-value field. This problem also arises because of a corrupt e-mail message in the inbox. In addition, you might get duplicate e-mails in Microsoft® Outlook® if the ‘Leave Messages on the Server’ checkbox has been enabled.
Steps for removing duplicate e-mails in Microsoft® Outlook®
After identifying the error, you need to rectify it. However, in this case, if you try to remove duplicate e-mails manually, you might end up deleting some important or unread messages. For deleting duplicate e-mails in Microsoft® Outlook®, first of all, choose the ‘View’ menu and select ‘Table Type’. For instance, consider ‘Inbox’ and ‘Messages’ as the view and the field settings, respectively. Now, right-click on a column heading and select ‘Field Chooser’. Next, select the ‘All’ item field and drag the ‘Modified’ field to the table heading. Make sure that all the duplicate messages have different dates from the original items. After this, press the ‘Shift’ key and click on the first and the last item that needs to be deleted. Then, press ‘Delete’ to remove all the duplicate messages permanently.
Deleting duplicate e-mails that have been downloaded from a POP3 mail server
You might get duplicate e-mails if you get the ‘Leave Messages on the Server’ command while working in Microsoft® Outlook®. In order to get rid of all the duplicate messages, just open Microsoft® Outlook® and click on ‘Tools’. Then, select ‘Email Accounts’ and ‘View or Change Existing Email Accounts’. After this, choose your POP3 e-mail account and select ‘Change’ and ‘More Settings’. In the next step, select ‘Advanced Tab’ and locate the ‘Leave Messages on the Server’. Finally, deselect this box and click ‘OK’.
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