Tips on how to send e-mail attachments
What are e-mail attachments? Furnish details to add and send e-mail attachments along with tips to fix issues that may arise while doing do.
Any files on the computer that include text files, audio files, video files, MS Excel sheets, MS Word documents, PowerPoint files etc can be attached to an e-mail and are termed as email attachments. All these attachments are sent using the Multipurpose Internet Mail Extension (MIME) format. The attachments are sent to the recipient by converting the files in binary format to text format and the e-mail client of the recipient converts this text format back to the original format. All these conversions are made possible by the MIME protocol. The users can easily add and send attachments in an e-mail. The thing to be ensured is that the attachment should be free from viruses.
Discussed below are ways to add and send e-mail attachments and fix issues related with it:
- Way to add and send e-mail attachments
- Size of the file
- Secure attachments
Way to add and send e-mail attachments
The file name and the location of the file in the hard disk of the computer should first be found. You can then open the mail editor and select ‘Compose message’. Find the icon that resembles a paper clip to open a new dialog box. You can then start browsing the hard disk of the computer. Select the file and then attach it to the mail by clicking the ‘Attach’ or ‘Open’ button. The attached file will then be shown in the mail editor in a new file named ‘Attach’. The same steps can be repeated to add more files to the same mail. After attaching the file just type in the recipients email address, subject and body of the email and then send it by clicking the ‘Send’ button.
Size of the file
The sender should try to minimize the size of the file being sent. Larger files take more time to attach by the sender and download by the recipient. The BMP files that are to be send should be converted to GIF, JPG or PNG formats. If there are more files to be attached, send it by using a WinRar or WinZip compression software so that it can be compressed to a rar or zip format. All these efficiently reduce the size of the file and thus minimize the time for attaching and downloading.
You should make sure that the files you attach to the mail is secure. It should not contain viruses or other threats. Any virus in the attachment infects the recipient’s computer also. So the sender should ensure that the file is free from viruses before attaching and sending it. You should also send it in a commonly used format because the recipients may not be able to open all attachments. The recipient will be able to open the attachment only if he has the application to open the file with that particular extension.
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