There are times when you may feel an urge to check your mail box for new e-mails more frequently than you need to. While on a gross scale, it can be termed as an e-mail addiction or ‘emailoholism’, other times it is mere an annoying habit. Most of the times, a right approach can correct the compulsion without any need to go into the discussion whether it is an ‘operant conditioning’, as psychology puts it or some behavior influence. Moreover, if you think that recently you have been checking your inbox more often and it has started to interfere with your work then here is a solution:
Here are some best practices while checking e-mails are:
- Check your e-mail at set time. It would provide you with a time prioritized to go through your e-mail without thinking of something else or interrupting your work. An ideal way is to check it twice or thrice a day.
- Reply to an e-mail at the same time. Do not create a backlog of e-mails that need to be replied.
- Close your inbox. Close your e-mail window and turn-off notifications if you feel like checking inbox frequently.
- Take a day out. Do not open your e-mail window, even your computer, for one entire day every week. It is similar to taking a day out from everything when your mind is over-stressed.
- Create different folders based on type of e-mail. It makes your inbox look uncluttered and gives you an immediate idea about where to look.
- Use filters to automate lesser-valued e-mails, such as promotions, Facebook notifications, etc.
- Do not spend too much time checking e-mails. While at work take break from the computer monitor on regular intervals.
It is quite simple to follow these e-mail etiquettes. The idea is to give yourself some mental freedom from overdoing.