Pen Down That Perfect E-mail
A well written e-mail says it all
Do you get a prompt response for your e-mails or do people ignore them? Ever considered the possibility that the content of your e-mail might not appeal to the reader? Â Whether writing for a business or for a personal purpose, the content of an e-mail is its essence as this is what grabs the recipient’s attention and urges him to respond. Writing an effective e-mail is henceÂ extremely important. The sender and receiver both look at the e-mail from different perspectives and hence it’s necessary for the sender to compose a flawless e-mail, which the reader would love to read. It just takes a little extra effort to write an appealing e-mail.
Subject line is the tagline: It’s the first thing which your reader will see in the inbox and based on this he will decide whether to proceed or not. The subject of your Â email decides its fate and hence it’s important to provide a relevant subject to it.
Use bullets to explain: Long and detailed paragraphs are too boring to read and will repel the reader’s attention. Bullet points are the best and a precise way to explain your point of view.
Don’t explain much: Explain just a single idea in your e-mail rather than explaining 3-4 ideas together. Too much Â information will confuse the reader so stick to one idea. Instead of describing the full story, stick to just the facts.
Don’t forget to use a spell check: Careless spelling and grammar mistakes will create a wrong impression on your reader. First impression is the last impression, so don’t forget to use the grammar check tool.
Write when at peace: Don’t even think of writing an e-mail when you are angry. Hold on, sip some coffee and then proceed. Your harsh words can disappoint the reader who might just delete your e-mail and consider it as spam next time onwards.
These techniques are perfect ingredients to compose an effective e-mail and by following these, you will certainly attain your target.