If you use both, Gmail and Microsoft Outlook to manage your e-mail, contacts and calendar, then at times, it can prove to be quite a tedious task for you. It may be inconvenient for you to check both your e-mail accounts simultaneously to look for important dates and contacts. But now you can sync your contacts from Gmail to Microsoft Outlook or vice versa with ease.
Google offers Google Apps Sync for Microsoft Outlook but it is only for paying business customers. So, if you are a common user and want to sync your contacts, you can use Contacts Sync utility.
If you want to sync your contacts from Gmail to Outlook, here's what you need to do:
- Firstly, enter your Gmail ID and password in the main screen and then click the button 'Save Settings'
- Select the ‘Microsoft Outlook’ folder to synchronize all contacts
- In the ‘Synchronize Options’ select any option according to your requirement (you can either select ‘Synchronize Outlook Contacts to Gmail or ‘Synchronize Gmail Contacts to Outlook’). After selecting any one of them, click the 'Synchronize' button
- If you want to activate automatic syncs, then you should check Enable Scheduled Synchronization
- A warning will pop up asking you if you want to allow the program to run, you can select ‘Yes’ and then it will prompt you to specify the time limit for access. After specifying the number of minutes for access, choose anyone from the two options:
Â Â Â Â Â Â a) Outlook Contacts to Gmail or
b) Gmail Contacts to outlook
- Now, you will see a small pop-up window showing you that your contact sync is in progress
One important thing to remember is that, Contact Sync does not sync Gmail contacts which have an empty last-name and e-mail field. So before starting with the synchronizing don’t forget to fill in your last name and e-mail details. You might also face a problem with syncing of duplicate entries in your contacts. To deal with such problem you can use Outlook Duplicate Items Remover (ODIR) utility which is from Vaita, a Dutch company.