How to fix compact error in Microsoft® Outlook Express
Microsoft Outlook Express is an e-mail client that comes with better features and options for the users to efficiently manage their different e-mail accounts. It supports popular e-mail accounts like Hotmail, Yahoo! Mail, Gmail, etc., allowing the users to take advantage of the single interface and controls for managing their e-mail accounts. Compacting is a feature in Microsoft Outlook Express that utilizes the space and optimizes the performance of the program. Whenever you delete a message it will be removed only from your Inbox. The actual file will still be available in the system folder. Leaving these unwanted files decreases the available space and also turns down the performance. So it is necessary to remove all these files. This is what Compacting Messages do. When you use the feature, it checks for the files that reside in the system folder but not in any of your mailboxes. If any such files are found, the compacting will remove these files from the local hard drive.
Details about Compacting feature in Microsoft Outlook Express and tips to resolve the issues related to it are mentioned below:
- More on Compacting
- Methods to compact messages
- Ways to resolve issues with Compacting
More on Compacting
Compacting Messages is a useful tool in Microsoft Outlook Express that will allow the users to make the best use of their systems’ performance. Though it is a useful tool, there are some important things to keep in mind while compacting messages. While compacting, you cannot shut down or turn off your system. Even if Windows fails to shut down, Microsoft Outlook Express will treat the Compacting as a failed operation and delete all of your e-mails resulting in permanent loss. So make sure that you do not shut down your computer while using the feature.
Methods to Compact Messages
Microsoft Outlook Express often prompts the users with a message for compacting. If this screen appears, click the ‘Yes’ button to start compacting the messages. Compacting messages can also be done manually. To do this, open Microsoft Outlook Express and open the ‘File’ menu. Click on ‘Folder’ and select ‘Compact All Folders’. Compacting will start and provide a message once the process is complete.
Ways to resolve issues with Compacting
Sometimes when you try to use the compact feature it might come with an error saying "The folder is currently in use by another program". The ‘another program’ mentioned in the error will be probably Microsoft Outlook Express itself. This happens when a new e-mail has arrived or is waiting for Microsoft Outlook Express to receive it. To fix the issue, go to ‘File’ menu and click on ‘Work Offline’. This will disconnect Microsoft Outlook Express from Internet allowing the system folders to be used by other functions like Compacting.
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