Microsoft® Outlook Express Out Of Office feature
Mention the use of Out Of Office Assistant in Microsoft Outlook Express and learn how to use it.
Microsoft Outlook Express is an email client from Microsoft that has the features and options for handling the different email accounts. The usability options of Outlook Express include an Address Book, Special Folders, etc. Outlook Express is compatible with most of the popular email protocols including POP3, IMAP, and HTTP. The multiple email support provides the users with the provision to use all of their email accounts under the same window and controls. Microsoft Outlook Express is designed for Internet users and so it comes bundled with Internet Explorer. Other features of Outlook Express include Calendar, Tasks, Message Rules, etc. By default Outlook Express do not include the Out of Office Assistant. But you can combine the messaging rules and draft feature in order to create a virtual Out of Office Assistant.
Discussed below are some points that will help the users to setup an out of office message:
- Benefits of Out of Office
- Setting up out of office Message
- Tips to use
Benefits of Out of Office
Out of Office message is a better feature that allows the users to send an automated reply to every message they receive. The automated out of office reply is a better option especially for business users who used to travel a lot for business purposes. Once configured, the automated message will be sent to each of the email it receives, and when the user returns the user can turn off the feature to stop sending automated replies.
Setting up out of office Message
Out of Office is not included in Microsoft Outlook Express. But it has the options for creating one manually. To create an automated out of office reply, compose an email and compose your out of office message. Save the message by clicking ‘File’ and then ‘Save As’. Give it a meaningful name and provide the folder and then click ‘Save’. Then click on ‘Tools’ and select ‘Message Rules’. Select ‘Mail’, click on ‘New’, select 'For All Messages' and “Reply with Message”. Click on ‘Message’ and click on the ‘Rule Description’ box. Select the out of office message you just saved and click on ‘Open’. Give the rule a meaningful name like ‘Out of Office’ and click on ‘OK’. Select the rule you just created and click on ‘Apply Now’. Click ‘OK’ to exit rules menu. Your automated out of office reply will be created by now.
Since you are using the Messaging Rule for creating the automated out of office reply, you can fine tune the settings in order to set ‘out of office’ replies only for specific senders. In order to do this, provide the name of your contacts instead of selecting ‘For All Messages’. You can also provide different replies for different contacts and use it when you are away.
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