Archive e-mails in Microsoft® Outlook®.
What are the guidelines for archiving Microsoft Outlook e-mails?
If your Microsoft Outlook mail box is filled with mails, you can archive those mails to separate PST files. This will reduce the size of PST files used by Outlook. An e-mail archive is an ideal way to store old e-mails as it is easily accessible and at the same time it won’t interfere with the normal e-mail functioning. To archive the e-mails you can use either Outlook AutoArchive feature or you can archive manually. AutoArchive feature allows you to control it using two ways. You can turn AutoArchive on or off on an Outlook wide basis and turn it on or off on folder by folder basis. You can archive Outlook mails manually also. Another method for achieving the mails is by using archiving software. You should create an Outlook Express archive to archive the mails. In order to archive you just move the old mails to archive folder. You can even save the archived mails to removable disc or CD.
Discuss below are the benefits of archiving Outlook Express e-mails:
- Optimizes your Outlook Express
- Adds space in your Inbox
- Reduces errors in Outlook Express
Optimizes your Outlook Express
Outlook Express mails archiving will increase the performance of Outlook Express as it will help to reduce the size of the contents in the mailbox. When the number of mails increases in Outlook Express, Outlook takes more time in doing various tasks, including downloading and opening up e-mails. It is therefore very important that you keep the size of the main PST data file fairly small so that it is manageable and Outlook can function smoothly.
Adds space in your Inbox
When you archive the mails in Outlook, the older files are moved to a separate e-mail folder and it will increase the space in Outlook mailbox. E-mail archiving in Outlook Express will reduce the size of PST files and smaller PST files are faster to load. The Inbox won’t be cluttered with read and unimportant mails if these are archived.
E-mail archiving reduces the chances of corruption in PST files. When the size of PST files increases the chances of error is also increased. E-mail archiving reduces the size of PST files in Outlook Express thereby reducing the chances of errors. You can thus keep Outlook work smoothly and without errors using the Archive feature.
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