Change mailbox display name Microsoft® Outlook® Exchange

Changing mailbox display name in Microsoft® Outlook® Exchange

Microsoft® Outlook® Exchange is an email based collaborative communications server for business purposes. But to use this you require creating an account on the server. But if you are using the server at home then you can use the POP3 email account with an Internet Service Provider (ISP) or can also use a web based email services.

A few tips to help you change your name and mailbox display in Microsoft® Outlook® Exchange:

• What is ‘mailbox display name’ in Microsoft® Outlook® Exchange?
• Explain its significance
• What are the needs and benefits of changing the mailbox display name?

What is ‘mailbox display name’ in Microsoft® Outlook® Exchange?

The display name in Microsoft® Outlook® Exchange is the name that the users see in the form line of emails that they send or receive to other persons. This name is displayed when you log in to Microsoft® Outlook® Exchange. The display name is used when Microsoft® Outlook® Exchange matches the name with the entry that is made in the contact list. If you enter a name in the ‘To’ field or part of the email address and if Microsoft® Outlook® Exchange finds match for the same then, it will use the email display name from the contacts. Hence, the display name is used while sending and receiving mails.

Explain its significance

The significance of the mailbox display name is that it is created by Microsoft® Outlook® Exchange when you log onto it. When you try to enter the name in the field for sending or receiving mails, the display name will always be found for the name that was typed in and that name will be entered in the ‘To’ field because that name is in your contact list. So there is no need of typing the complete name of the person to whom you want to send the mail to. Microsoft® Outlook® Exchange uses the format of contact displays name and email address which is displayed in parenthesis as the email display name.

In the contacts list or address book there can be names that are the same, then there will be the same display name for each contact. This causes confusion while selecting an appropriate email address that a mail has to be sent to. So to avoid such confusion the user needs to change the display name. The benefit of changing display name is that it will avoid confusion and you can have more of the same names in the address book. Changing to the display name of your choice also makes it easy for you to search for a particular email address that you want to send an email to.

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