Compressing PST Files in Microsoft® Outlook
Get to know more about compressing Microsoft Outlook PST Files
PST (Personal Storage Table) file is Outlook's repository mainly used for e-mail, contacts and calendar purposes. The ANSI PST can store data up to 2 GB. If the size exceeds this, then system performance is affected and file gets corrupted. Therefore, reducing the PST file size is very essential. One of the major reasons for the PST file size being large is the presence of e-mail attachments that are within mail messages. These e-mail attachments are embedded in the PST file and they contribute to the size of the PST file. This usually affects the speed and performance of Outlook in carrying out various e-mailing operations like sending and receiving of e-mail, storing of contacts, etc. Compressing Outlook PST file will eventually reduce PST file size, thereby speeding up Outlook performance.
The following are the methods to compress Microsoft Outlook PST files:
- Delete the Items
- Compact the Files
- Use of Compress Software Tools
Delete the Items
Deleting unwanted data can help to save much disk space in the computer. Any e-mail messages with bulky attachments which are embedded in the PST file have to be deleted. The files are sent to the Deleted Items folder from where the files are deleted permanently. Although it brings free space, it doesn't immediately make the file smaller.
Compact the Files
By simply removing attachments that are heavy, you can compact PST files. In a PST file, 50-60 per cent space is taken up by heavy attachments. Therefore another practical way to compress Outlook PST files is by removing the heavy attachments with the use of a third-party software tool.
Another easier way to compress Outlook PST file is to use a software utility tool. It allows users to compress all the Outlook PST files. It has options like 'Remove Attachments' in which users can compress PST files without saving the attachments. There is also another option for the compress tool named as 'Extract, Save & Compress Attachments' in which users extract the attachments and save them in a zipped format in a separate folder.
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