How to change the protection level of Junk emails in Microsoft Outlook 2013
Spam or junk mails are always a nuisance in the inbox. Junk mail floods the mailbox and creates annoyance to the recipient. In order to reduce the junk mails flooding the mailbox, spam filters or junk filters are introduced in every email service. Microsoft Outlook 2013 is not an exception at that. Though it doesn’t stop junk mails from entering the mailbox but it detects them and moves the spotted junk mails to the junk mail folder.
But sometimes some genuine messages too are considered as junk and are moved to the Junk Mail Folder. So, make a regular habit to keep checking the junk folder to sort and get only genuine messages. You can simply select and drag the genuine mail to your inbox or you can mark it not as junk by clicking Home > Junk > Not Junk.
The Junk Email filter by default has the preset protection level “No Automatic Filtering”. You have the option to change the protection level and make the filtering of the Junk Email Filter optimized to your requirements. You can make changes in the Junk Email Filter by clicking Home > Junk > Junk Email Options.
Choosing the level of protection:
There are four levels of protection in Microsoft Outlook 2013:
- No Automatic Filtering: Setting this protection level will turn off the automatic filtering of junks. But messages will still be evaluated on the basis of the email addresses and domain names.
- Low: If you wish to keep the junk filter at the minimum level, then choose this option.
- High: Choose this option if you receive too many junk mails but at the same time, you don’t want to limit messages from senders on your safe lists.
- Safe Lists only: This option is the highest level of protection wherein any message if not sent from someone within your Safe Senders List or Safe Recipient List will be considered as junk.
Names, domains and email addresses can be added in the Junk Email Filter list so that the messages received from your trusted sources do not end up in junk folder.
Different types of lists in Junk Email Filter
- Safe Senders List: Receiving messages from the domain names and email addresses that you have added in this list will never be considered as junk despite the content of the message. To set this list in action click ‘Home’, then select ‘Junk’ and click ‘Junk Email Options’. When the Junk Email Options dialog box opens, click ‘Safe Senders’ tab and click the ‘Add’ button to add addresses or domains.
- Safe Recipients List: Whether you belong to the distribution list or mailing list, add the list sender to the ‘Safe Recipients Lists’. The messages received from domain names and email addresses belonging to this list will not be considered as junk. To set this list, click ‘Home’, select ‘Junk’ and choose ‘Junk Email Options’. When the Junk Email Options dialog box opens, click ‘Safe Recipients’ tab and click the ‘Add’ button to add addresses or domains.
- Blocked Senders List: Adding domain names and email addresses to this list will ensure that all messages received from those messages are considered as junk despite the content of the message. You can follow the same steps shown as above to opt for this list; in the end, you just need to click on the ‘Blocked Senders list’.
- Blocked Top-Level Domains List: To block unwanted messages from another country/region, add the country codes to the Blocked Top-Level Domains List.
- Blocked Encodings List: Sometimes some unwanted messages appear in a different set of alphabet. Encoding can be added to the ‘Blocked Encodings List’. For this list, you need to click on the ‘International’ tab, then select ‘Blocked Top-Level Domains List’ button and choose the ‘encoding for the for the Blocked Encoding List’. Finally, click ‘OK’ to finish the settings.
You can also add or block the domains and addresses to the safe or blocked sender list by accessing ‘Junk’ option from the context menu, and selecting one of the following options:
- Block Sender
- Never Block Sender
- Never Block Sender’s Domain
- Never Block this Group or Mailing list
You can configure the junk email settings by following these steps and making the right choice as per your requirements. This will create a junk free messaging email inbox in the Microsoft Outlook 2013.