Manually Archive items in Microsoft® Outlook 2010
How to archive items manually in Microsoft Outlook 2010?
Archiving data is important these days. It is important to archive older items every time. This helps to free space or reduce the size of the Inbox by moving e-mail messages to an archive location in an effective manner. The archived items can be easily retrieved and accessed any time. Here, a backup of items are made and then archived to a PST file. Manual archiving is a flexible method for storing the older items. Manual archiving specifies which folders are available in the archive. To perform manual archiving, it is better to turn off the 'AutoArchive' option. This can be done by clicking the 'File' tab and selecting 'Options'. From the 'Advanced' tab, in 'Options', select the 'AutoArchive' option and click 'AutoArchive Settings'. From the 'AutoArchive Settings', clear the 'Run AutoArchive' everyday option.
Following paragraphs provide the method to archive items manually, access them, and points to remember while doing so:
- Method to archive manually
- Access archive items
- Points to remember
Method to archive manually
It is easy to archive items manually in Microsoft Outlook 2010. Firstly, click the 'File' tab and select 'Cleanup Tools' option from it. Then, click the 'Archive' option. From 'Archive', select the 'Archive This Folder and All Subfolders' option. Then, choose the folder you require to archive from the folders and subfolders list. You need to specify a date for the 'Archive Items Older Than' option. From the 'Archive File', select the 'Browse' option to mention the new file. The destination file location must appear in the 'Archive File' box. Then, select the 'Include Items with 'Do Not AutoArchive Checked'' option to include more items and then click 'OK'.
Access archive items
To access the archive items you have saved in your computer, open Microsoft Outlook 2010. From there, select 'File' then click 'Open' and then 'Outlook Data File' from the menu in Microsoft Outlook. From the list that appears, you need to highlight the desired archive PST file and click 'Open'.
From the 'Archive option', all the items of the folders and sub folders will be archived. To archive Microsoft Outlook 2010 items, choose the 'Mailbox-User’s Name' option. The new archive files that are created are saved in the Microsoft Outlook folder of the user documents section of the hard drive. It is saved as archive .pst file. The 'Archive' option will not appear in the Microsoft Outlook profile when Exchange Server account is included for any account.
iYogi is the fastest growing online and remote tech support provider in the direct-to-consumers and small businesses sector. Our highly skilled and experienced tech experts available, 24x7x365 will provide the best issue resolution and customer satisfaction. Our award winning and low priced Annual Subscription covers the following services:
- Comprehensive support for things to know about Manually Archiving Microsoft Outlook 2010 items.
- Diagnostic & repair for your technologies.
- Troubleshoot software errors.
- Update drivers and security to protect against online threats.
- Connect to Internet, devices and peripherals.
- Optimize your computer’s speed and performance.
Unlimited access to great tech support, all year around! We promise the lowest wait-time and highest resolution rate in the industry.