Microsoft® Outlook® 2003 Archive
Archive and features of Auto archive
Microsoft® Outlook® 2003 is a widely used e-mail application. Archiving is a way to back up or delete old items such as e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items and documents. Auto Archive backs up the items automatically either by default settings or by users' specified settings. While you are using Internet, you can store your important e-mails to a storage media so that the email is never lost. The software allows you send and receive e-mails easily. As you use the Microsoft® Outlook® 2003 for a long time, it gets filled with e-mails and you might not be able to use your application efficiently. At this situation, it will be better to store the important items in another folder. This folder is called an 'Archive' folder. You might want to remove some of the files from your inbox to create more space there. Archiving moves the expired items to the new folder. You can set the folder for 'Auto Archiving'. Thus, you can easily locate and access your archived items whenever you wish.
Role and benefits of archiving a folder in Microsoft® Outlook® 2003 are:
- Helps to function smoothly
- Deletes unwanted Items
- Scheduled archiving
Helps to function smoothly
Archiving helps reduce the size of the PST file. If the PST data file is large, Microsoft® Outlook® will take more time doing such tasks as downloading files, opening e-mails etc. So, it is necessary to keep the size of the main PST data file fairly small so that Microsoft® Outlook® functions smoothly.
Deletes unwanted Items
You can set a threshold age for your e-mails. If your e-mails cross this age, the e-mail might be permanently deleted by 'Auto Archiving' scans. It deals not only with the e-mail but also with other features of Microsoft® Outlook®. The Auto Archiving clears certain dates from the calendar which are past 6 months. This will keep the memory clean as well as take your hands off from unwanted load.
The Auto Archiving runs archiving as per scheduled intervals. You can set the schedule of the Auto Archiving. If you are a daily Internet user, your inbox might get filled within two or three days. Then you can set the schedule to three days. Thus, the Auto Archiving will take place in every three days. This will save you from the tedious task of marking and deleting the old, unnecessary e-mails.
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