AutoArchive in Microsoft® Outlook 2003
Discuss about AutoArchive feature in Microsoft Outlook 2003?
As the size of contents that are included in Microsoft Outlook application increases, the size of the PST file also increases. This increase in the file size causesÂ slow down of Microsoft Outlook application. So, the user should either remove the outdated data manually or enable any options on the application for the purpose of removingÂ such outdated data. The autoarchive is the feature that is automatically enabled on Micrososft Outlook application for the purpose of archiving such outdated data. Micrososft Outlook 2003 application also provides the users with AutoArchive feature. Micrososft Outlook 2003 program would regularly prompt the user to autoarchive the data for the purpose of maintaining optimal performance. 14 days is the default time period provided in Micrososft Outlook 2003 application program for prompting the user about auto archiving the data. Click 'yes' option while the prompt appears and the process of auto archiving would run as a background option on the application.
Discussed below are the points related to AutoArchive in Microsoft Outlook 2003:
- Accessing AutoArchive settings
- Configure settings
- Configure Microsoft Outlook
Accessing AutoArchive settings
The auto archive settings option would be available to the users along with the dialog box that prompts the user to archive the items. The settings option would be found at theÂ bottom left portion of the dialog box and the user can click on 'option' if needed to configure the settings. The dialog box would appear at regular intervals of 14 days. TheÂ user can also configure the settings through the 'tools' option of Microsoft Outlook application window.
The first option in AutoArchive settings dialog box is an option to set the appearance of prompt. The user can change the default setting of 14 days by providing any other value. Select the check box near to the option and thus the auto archive would run regularly at every specific days provided by the user. The check box next to the option should also be selected if the user needs to display the prompt for archiving the files.
The options that are found next to the setting of appearance of prompt and archiving is the option for handling various archiving actions. By specifying suchÂ options, the user can make Microsoft Outlook 2003 application to handle the archived items automatically. The user can perform the following actions at the settings dialog box; expired items that are found at the archive folder can be deleted, the limitation for the older items period can be changed, archived items can be moved from the current folder in the system, etc.
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