Data Files in Microsoft® Outlook 2003
How to access and customize data files in Microsoft Outlook 2003? How to scan and repair the corrupted data files?
A data file can be defined as any file in a computer that contains data. It is used by a computer application or a system while debugging a program. Data files provide an easy way for the programmer to access the problems in the program. The computer is capable of creating temporary data files so that the users can easily manage everything even if the file has not been saved by them manually. Saved documents, project files, libraries, etc. are examples of data files that are used in computers. Data files are stored in binary format and plain text format and can be classified into closed data file and open data file formats. Microsoft Outlook 2003 also contains data files that can easily be accessed and customized.
Discussed below are some points that will help the users to have a clear idea of data files in Microsoft Outlook 2003:
- Way to access
- Way to customize
- Way to scan and repair the corrupted data files
Way to access
Microsoft Outlook 2003 stores all data including inbox, calendar, and contacts in Personal Folder file. The location of this file can be found by right clicking the ‘Outlook Today’ icon that is found in the shortcut or folder list of Microsoft Outlook 2003. Display the dialogue box by left clicking on ‘Properties’ and then selecting the ‘Advanced’ button. You will then find the indication of the location of the Personal Folder file by a red arrow. You can easily navigate to the desired folder by noting down this indicated path. You can even automatically open the folder by deleting the ‘outlook.pst’ that is present at the end of the path, copying, and pasting it in Windows Explorer and then pressing the 'Enter' key.
Way to customize
In Microsoft Outlook 2003, click ‘View’, select ‘Navigation Pane’ and toggle the navigation pane. Use the down arrow and select ‘Navigation Pane Options’ so that the display buttons for mail, journal, tasks, calendar, etc. can be added or removed. Any highlighted e-mail can be previewed by selecting ‘Reading Pane’ after clicking ‘View’. You can then choose ‘Right’, ‘Bottom’ or ‘Left’ so that an area can be selected for the reading view. You can select ‘View’, ‘Arrange By’, ‘Current View’, and ‘Define View’ and thus create a custom mail view. Filters, groups, and other options for format can be added by selecting ‘Modify’ after the view has been selected. Automatic signatures can be included by selecting ‘Mail Format’ option and the e-mail handling and appearance of calendar can be customized by selecting the ‘Preferences’ tab. The settings of the e-mail can also be further tuned by clicking ‘Tools’ and ‘Options’.
The corrupted data files in Microsoft Outlook 2003 can be scanned and repaired by using the 'Inbox Repair tool' or the 'OST Integrity Check' tool. The 'Inbox Repair Tool' can be used to diagnose and repair errors in .pst or .ost data files. This tool checks whether the file structure is intact and if it is not found to be intact, it resets the file structure and rebuilds the headers. This is not done in the mailbox of the server. 'OST Integrity Check' tool can be used to diagnose and repair synchronization issues only on .ost files. The mailbox of the server is not changed. The .ost files and mailbox of the server are scanned and the synchronization differences are compared and resolved by keeping a record of all it does. The problem that cannot be solved by the tool is also shown in the scan log in the 'Deleted Items' folder.
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