Methods to create personal folders in Microsoft® Outlook 2003
What are personal folders? What is procedure for creating personal folders in Microsoft Outlook 2003?
A personal folder refers to particular folders in Microsoft Outlook 2003 which has been created to store your personal details. These may include e-mail, calendar and appointments. To access personal folders in Microsoft Outlook 2003, you need to open the application first. Then, you need to access the personal folders listed in the Mail Folder window. After creating the personal folder, you need to create sub-folders. To do this, you need to right-click 'Personal Folder' and select a 'New Folder'. You can create multiple personal folders for Note Items, Contact Items and Appointment Items. These folders are useful in reducing the space needed on the mail server. It is also useful to avoid receiving warning messages.
Steps for creating and managing personal folders on Microsoft Outlook 2003:
- Create personal folder
- Setting password
- Back-up personal folders
Create personal folder
There are some tips to create a personal folder in Microsoft Outlook 2003. To do this, you need to open up Microsoft Outlook 2003 first. Then, you need to go to 'Outlook Data' File' from the 'New' option placed under the 'File' menu. It will open up 'New Outlook Data File' window, in which you need to select the 'Office Outlook Personal Folders File'. You can then see the 'Create or Open Outlook Data File' window. In the new window, you need to select a name for the file in the File name box. You need to then enter the name to use for this folder in the name box. Finally, you need to click the 'Ok' button and get the 'Mail Folders' section displayed in Microsoft Outlook 2003.
You can set password for the existing personal folder in Microsoft Outlook 2003. This is needed so as to protect your personal details from other users. To do this, you need to right-click 'Personal Folders' and select 'Properties'. It will bring up a new window in which you need to select the 'Advanced' tab. You need to then click the 'Change password' button. In the change password window, you need to enter proper password and click the 'Ok' button. Thus, it avoids any users from accessing the 'Personal Folders' until they enter the password.
You can take a back-up of personal folders to avoid the folder from being lost. To do this, you need to close Microsoft Outlook 2003 first. Then, you need to go to the 'Settings' option from the 'Start' menu of the system and select 'Control Panel'. You need to then select 'Mail' and 'Fax or Mail'. Next step is to select the Personal Folders service which you need to back-up. Then, you need to select 'Properties' and note down the path of the selected folder. You can then go the path you noted down and get the folder copied.
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