Microsoft® Outlook® 2003 Rules
Advantages and usability of rules in Microsoft® Outlook® 2003
You receive lots of e-mails in your inbox, some of them are very important to you and some are not. It is difficult to find a specific e-mail from the inbox. Sometimes you notice that your e-mail inbox is full or the professional mailing lists have taken too much space. Creating rules play an important role in Microsoft® Outlook®. It helps to customize your inbox. You can redirect the specific e-mails to particular folders. First select the message that you want to move and start creating the rules. Specify the destination folder. Microsoft® Outlook® filters the e-mails based on the rules created by the user. Rules can be created based on a subject, name, template, etc.
The significance of rules in Microsoft® Outlook® 2003 has been discussed in the following points:
- Keeps your inbox clean
- Manage e-mails
- Emphasizes important e-mails
- Automatic e-mail forwarding
Keeps your inbox clean
With the help of rules you could easily make your inbox clean from unwanted files and reports. Your inbox could always get loaded with useless messages or repeated mails. These might create problem for you as you could have no ample time to spend on them. Thus by employing the rules you could effectively resolve the issue. By using the rules you could remove the junk messages to another space.
Rules allow the users to handle the e-mail messages by performing actions based on a specific set of conditions. Rules are broadly classified into two: notification and organization. Notification alerts you when you receive a particular message. Organization could execute one or more actions on a same message.
Rules help to highlight specific e-mails with a flag. Rules use priority codes to represent important and significant e-mails. E-mails with the priority mail codes are given more preference by the users. Using rules you could generate special codes for the significant people from whom you receive e-mail messages. This feature of the rules could make it more user-friendly.
Using rules, the automatic forwarding of messages is possible, that is, rules allow the users to forward or redirect the e-mail messages to another account. With the help of rules, Microsoft® Outlook® could scrutinize each and every e-mail message you receive for certain characteristics. After proper examination, Microsoft® Outlook® forwards the message that matches the characteristics to another e-mail account automatically.
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