How to save Microsoft® Outlook 2003 e-mails
Which are the e-mail options available with Microsoft Outlook 2003?
Microsoft Outlook 2003 application tool can be considered as a management area for e-mail options of users. The application provides a variety of useful e-mail options for users along with support of advanced e-mail options. Microsoft Outlook 2003 e-mails options can be accessed by the user from 'Tools' menu at top menu bar. For that open Microsoft Outlook 2003 application window and click on 'Tools' option at the top. Then a drop down list of menu will be displayed. Select options from the menu. In the options dialog box select 'E-mail options' from the 'Preferences' tab in 'Options' dialog box. Various options for e-mail settings upon Microsoft Outlook 2003 are provided at the window. They are message handling options, plain text e-mail options, advanced e-mail and tracking menu, replies and forwards option, comment options etc.
Discussed below are some ways to save, archive and backup e-mail messages in Microsoft Outlook 2003 to another location:
- Steps to save e-mail messages
- Steps to archive e-mail messages
- Steps to back up e-mail messages
Steps to save e-mail messages
Open Microsoft Outlook application window. Then open the desired message that you want to save or select multiple messages that should be saved as a single plain text file. Now click on 'File' menu and select 'Save as' option. Provide name for the file and check the file type (save as .txt file or text only file format). Then browse for location folder to which e-mail messages to be saved. Now click 'Ok'. The user can also save e-mail messages by creating new sub folder at the mail folder by right clicking on main folder and selecting 'New folder' option. Then drag the e-mails at inbox to this new folder and original e-mails would be deleted from Inbox.
Steps to archive e-mail messages
The user can archive old e-mails on Microsoft Outlook 2003 either automatically or can do the process manually. The automatic archive will store e-mails to Microsoft Outlook PST file and size of the file will increase as number of e-mails increases. So the best option is to archive e-mails manually to another PST file in Microsoft Outlook. From 'File' menu select 'Archive' option and then provide the details regarding folders and e-mails that should be archived long with the location and time span.
The saved and archived e-mail messages on Microsoft Outlook application can be considered as backup of e-mails. The user can also perform backup functionality with help of 'Export' option. Click on 'File' menu and select 'Export' option. Then select folders and subfolders that need to be backed up. Save them either in the PST folder or to another system location. Specify the location by browsing on option and click 'Ok' and export the files. The exported files would be saved in any of the system location provided by user. Copy those files from that location and save on any of the external storage devices.
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