Microsoft® Outlook® 2003 Synchronizing Folders
What is meant by synchronizing folders in Microsoft® Outlook® 2003?
When you send and receive e-mails, Microsoft® Outlook® uploads the changes in a server, this process is known as synchronization of folders. In this process, the changed and new files are copied between the folders. It also supports the modification of files between the folders. The synchronizing process is required to copy the files automatically in folders. If there are any changes in the given point, the system automatically communicates and shares the changes that are made to the present documents. This prevents wastage of time and efforts. It also prevents the error that might occur when performing this process manually, since the manual process needs more expertise.
Following details would give users more information on need and the consequences of synchronizing folders:
- Sharing different Microsoft® Outlook® applications
- Update of local copy
- Benefit of Macro Expert
- Sharing of files between workstations
Sharing different Microsoft® Outlook® applications
The synchronization process enables the user to share the Microsoft® Outlook® contacts and calendars with their colleagues. It automatically updates the Microsoft® Outlook® on computer and laptop, thus preventing the user to do it manually which needs more expertise. This enables support deletions and the whole Microsoft® Outlook® or a sub folder is synchronized.
Update of local copy
Once the synchronization process on Microsoft® Outlook® 2003 is done, it automatically keeps the local copy up-to-date. When any changes are done to the data in the server the Microsoft® Outlook® is notified to synchronize the changes. All this process occurs in real time and the user intervention is not required.
Synchronization provides the convenience to use a program called Macro Expert. It is flexible utility program that allows the user to synchronize folders, backup data and copy/move files. This helps the user to create the data record in the data library for future reference while simultaneously updating the changes that come in course of time.
In a work place, the colleagues might need to share files for collaboration work and may involve multiple user depending upon the project. With the installation of synchronization, the user can sign up for shared file sync account and can select to synchronize the shared file that is stored in the network.
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