What is the need for taking backup of account settings in Microsoft® Outlook 2007?
Ways for taking backup of account settings in Microsoft® Outlook 2007?
Microsoft Outlook 2007 is a product of Microsoft. Microsoft Outlook 2007 is an e-mail client which acts as personal manager of your data. Other than mail application Microsoft Outlook 2007 has features like calendars, contacts manager and task manager. Task manager and calendar features contain all important dates, tasks and other important information which you need to remember. Similarly contact manager has all your contact details. Hence these details are very much important and so you need to have their backup. Data can be lost in many ways. The main reason is virus attack. When your files are attacked by virus, the entire data will be lost and you cannot get back your data unless you have back up those files. Hence having backup of an account is very much needed.
Following are the ways for taking account back up in Microsoft Outlook 2007:
- Accessing the data files
- Selecting the data files
- Tips to keep in mind
Accessing the data files
In order to backup the files initially you need to access the files. You can access the files by two ways. One way is to click on “Data File Management” option of “File” menu or else click on “Account Settings” option of “Tools” menu of Microsoft Outlook 2007. Both the methods end up in opening a window consisting of data files.
Selecting the data files
In order to select the data files, you need to click on “Data files” tab. It consists of all the important information like tasks, calendars, e-mail messages and other data. Now you need to select the data that you need to backup, you can do so by highlighting the file and then clicking on “open folder” icon. This will end up in the location where the data files are stored. Thus you can copy this file to desired location and have back up of your data.
Important point to keep in mind while backing up the data is that you need to close the Outlook prior to back up. You need to make sure of the location where you want to store the data so that the back up data may not be lost. It is always recommended it make this backup habit a routine so that your data will be secure.
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