Archive Microsoft® Outlook 2007 .pst files
Learn about .pst files in Microsoft Outlook 2007 and methods to archive them
Microsoft Outlook 2007 is an e-mail client, which can be used for composing, sending, receiving and managing e-mails. Outlook 2007 saves the files in a special format called .pst files. PST is the acronym for Personal Storage Table. The .pst file stores different data in your Outlook 2007 like e-mails, contact and favorite etc. The .pst file is stored in the hard disk drive. You can organize the .pst file in Outlook 2007 and can manage it easily. The archiving of .pst files is needed to keep the files in a separate folder and to reduce the size of .pst files.
Here are some ways to manage and archive .pst files in Microsoft Outlook 2007:
- Manage .pst files
- Archive .pst files
- Enable autoarchive
Manage .pst files
The increased size of .pst files may result in slow down of the system. It can also bring up some sort of error messages in Outlook 2007. So, you need to take care of removing unwanted items from the .pst folder. This is needed to reduce the size of .pst files. To do this, you can install and run some third-party software like PST File Splitter in Outlook 2007. You can then see the software scanning the application and removing these unwanted items.
Archive .pst files
To archive .pst files in Outlook 2007, you need to select the 'Archive' option from the 'File' menu. You need to then click the folder to be archived and select the option 'Archive this folder and all subfolders'. In the 'Archive items older than' section, specify date for your archive. Next step is to specify the archive file in the 'Archive File' area. You need to then browse and select the location for archive personal information folder. You can then see the word 'Archiving' while the e-mails are moved into the archive folder.
It is also possible to enable auto archive in Outlook 2007. This is needed to make the application run more efficiently. The auto archiving will remove old e-mails from the mail box at certain intervals. The auto archive will move e-mails from the Primary Mailbox into an Archive Data File which is then stored in the system local hard drive.
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