Auto Archive Settings in Microsoft® Outlook 2007
Get to know more about auto archive feature in Microsoft Outlook 2007
The auto archive is a feature offered by Microsoft Outlook 2007. By making use of this feature the user can transfer old files in the e-mail folder of the user to a storage file or they can be deleted or moved automatically. There is a two step process for making use of the auto archive feature in Outlook 2007. First of all the user has to turn on the feature in Outlook 2007 and the user has to select each folder that he wants to archive and set the properties of the auto archive for that folder. The users have the option for archiving individual folders automatically, configuring the settings of auto archive feature for the folders and for configuring the settings of the auto archive feature by default for all folders. Whenever Microsoft Outlook 2007 starts, the auto archive feature will also start automatically. When it gets activated checks the folder by date for detecting old items by comparing it with the auto archive settings and move the files to archive folder. The items will get deleted if they are moved to the deleted item folder.
Discussed below are some points about the auto archive settings of Microsoft Outlook 2007:
- For Transferring
- For Deleting or Moving
- Steps to Modify Auto Archive Settings
By using the auto archive feature offered by Microsoft Outlook 2007 the user can transfer old items. By clicking on the archive option in the 'File' menu the user can transfer old files to a storage file manually and it can be done automatically with the help of the auto archive feature in Outlook 2007 also. An item will be moved automatically according to the age specified by the user.
For Deleting or Moving
The auto archive feature offered by Outlook 2007 will also allow the user to delete or move old items. The files that are stored only in an e-mail folder can be located by Outlook 2007 so that it can only archive the items that are in the e-mail folder such as Microsoft Word document, spreadsheets, etc. that are attached with an e-mail.
In the 'Tools' menu of Microsoft Outlook 2007, click on 'Options'. Now select the 'other' tab on the screen. Then click on 'Auto archive' option in the window. In this window you can change and select the options the user wants to auto archive. After selecting the needed options click on 'Apply these settings to all folders' to apply the new options to all folders. This change will override the settings made to individual folders if any.
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