Archive Feature in Microsoft® Outlook® 2007
Do you know about archive function in Microsoft® Outlook® 2007 and its AutoArchiving method?
The word ‘archive’ stands for backup or storage. Archive function is also used in your system for saving your data into a separate folder. Microsoft® Outlook® 2007 is an e-mail application and allows you to store your contacts, journals, notes or documents. With Microsoft® Outlook® 2007, you can send and receive e-mails over a network with ease. As you continue to use Microsoft® Outlook® 2007 for a long period of time, it gets full of e-mails and you may not be able to use it efficiently. In such a situation, it is better to store the important items to another folder. This folder is called Archive folder. And you do not need to worry about losing these items as they are quite safe. You can open this folder and its subfolders on the ‘Folders’ list. The folder is created at the time you archive the items. Each Archiving folder and its subfolders have their own set of rules.
You can use two methods of archiving i.e. manual archive or AutoArchive. Here we will discuss about the AutoArchiving method and its features used in Microsoft® Outlook® 2007.
- Scheduled archiving
- Delete expired items
- Archive old items in Microsoft® Outlook® 2007
The AutoArchiving runs archiving process in scheduled intervals which can be fourteen days, twenty days, etc. that totally depends on your requirements. It checks the date of the files to know how old they are. You can also set the schedule of AutoArchiving. For example, if you are a daily Internet user, your inbox might get filled within two or three days. Then you can set the schedule to three days.
Delete expired items
The AutoArchiving scans the files for their expiry date. You can set a threshold age for your e-mails. If the e-mails expire this age, then the e-mails get permanently deleted by the AutoArchiving feature. The AutoArchiving deals not only with the e-mails but also with other features of Microsoft® Outlook® 2007. You can also archive Task, Journal, Sent Items and Deleted Items folder with the help of AutoArchiving feature.
You may want some of your files to be saved in your Microsoft® Outlook® 2007 for future use. But you may also need to remove such items from your inbox to provide more space. In such a case, the AutoArchiving method can be used to archive your items. Archiving moves the expired items to a new folder. Thus, you can easily locate and access your archived items whenever you wish.
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