Tips to use AutoArchive feature of Microsoft® Outlook 2007
Learn about the role and salient features of AutoArchive feature option in Microsoft Outlook 2007. What are the things to tress on while using this feature?
Microsoft Outlook 2007 is a part of Microsoft Office suite which has got many new and improved features. With the help of color categorizing system it could manage large amount of information. Then in order to maintain your daily schedules it has got an enhanced calendaring facility. Instant search, To-Do-Bar and attachment previewing are the new features included in the suite. The Instant search option would provide you a fast way to search your inbox. Then with the help of To-Do-Bar you could view your daily activities, display your calendar and get access to information at all times when you are using MS Outlook. The attachment preview in it has many powerful features.
The following are details about AutoArchive feature in MS Outlook 2007 and the things to keep in mind while using it:
- AutoArchive feature
- Things to keep in mind
AutoArchieve feature would archive your messages according to a pre defined schedule. According to your preferences you could modify your folder individually or globally. In order to turn on the AutoArchieve feature, go to the tool menu and click on AutoArchive by clicking on Options. Then you need to enable the check box AutoArchive and click OK.
The main role of the AutoArchive feature is to help you to automatically transfer the old items. With the help of this feature you could either delete or move old items. But is cannot archive the files which is not stored in an email folder. This feature would run automatically when you start your MS outlook 2007 and check the AutoArchive feature of each folder by date.
While using AutoArchive feature in MS Outlook 2007 it would be useful if you consider certain things. When the messages are archived it would be removed from the server and no longer would be visible through MS Outlook Web Access. Then if needed you could archive your messages to a folder which you designate. While archiving messages from your machine you won’t be able to access those messages on your machine.
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