Calendar Sharing in Microsoft® Outlook 2007
What are the causes for sharing calendar in e-mails of Outlook 2007?
Microsoft Outlook is the personal information manager application software provided by Microsoft. This application is available either as a separate application or as a part of Microsoft Office suite. Outlook 2007 is mainly used as an e-mail application. This also includes calendar, note taking, task manager, a journal, contact manager and web browsing. Microsoft Outlook 2007 could be used by multiple users in an organization with the help of Microsoft Exchange Server or Microsoft SharePoint Server for sharing mailboxes, calendars, public folders, meeting schedules etc. By the exchange of Outlook calendar helps you to manage the official and personal works. This is useful for scheduling a meeting or making an appointment with the company personals and other people working with you. The sharing of the Office calendar with Outlook 2007 is simple process.
Following are the ways to share calendar in Outlook 2007:
- To share your calendar with others
- To see another person’s calendar
- Issues with calendar sharing
To share your calendar with others
To share your Outlook 2007 calendar, take Outlook 2007 navigation pane and click on 'Calendar' option. Now you need to click on 'Share My Calendar' Button in the left navigation pane. After that, a sharing invitation message would be displayed. You need to type the name of the person with whom you want to share your calendar in the Window. Click the button to select the names from your address book. Then to request a shared view of your recipient’s calendar, select the request permission to view recipient’s calendar check box and finally click the 'Send' button.
To see another person’s calendar
After you have received the permission to view another person’s calendar, the calendar will appear in the calendar navigation pane under People’s Calendar Menu. Then select the calendar check box to open it. If the calendar is not listed, go to the navigation pane and click the 'Calendar' and Click to 'Open a Shared Calendar'. Enter the name of the person whose calendar you want to share in the Shared Calendar dialog box. Now the person’s calendar would appear side by side with your main calendar.
The security is the main issue of Outlook 2007 calendar sharing. The appointments and other schedules of your company is shared through the computer network creates some issues. Other issues includes corrupted files, alteration with your calendar settings, etc. This might be due to virus attack or unauthorized access. The use of firewalls, security softwares, etc would help to prevent this type of problems.
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