Reasons to export e-mail Microsft® Outlook 2007
What reasons to export e-mail from Microsoft Outlook 2007?
Microsoft has provided users with a quality e-mail client called Microsoft Outlook 2007. Microsoft Outlook 2007 users can easily send and obtain e-mail, create to-do lists and search for information quickly. This software includes a user-friendly 'help' feature to inform you about the use of more improved features of Microsoft Outlook 2007. By exploring superior options, you need to know about the basic, standard functions of this software. Microsoft Outlook 2007 is also equipped with the outstanding ability to direct e-mail, contacts, calendars, notes, projects, and tasks. Thus, it becomes a vital tool for boosting your performance and efficiency.
Details about the need to export e-mails from Microsoft Outlook 2007 and the ways to do it:
- Easy transfer of mails
- Protect data from loss
- ways to export e-mail
Easy transfer of mails
Sometimes you need to move to a new system or need to change to another e-mail client. In such an occasion, you need to transfer all your e-mail to that system or another e-mail client. There is a chance that you may also lose all your e-mail messages that you have saved in Microsoft Outlook 2007. When you use Microsoft Outlook 2007, you can export e-mail so that you can import them to Microsoft Outlook on another system or another program, such as Windows Mail.
Protect the data from loss
Exporting is another way of creating back-up of mail on Microsoft Outlook 2007. Thus, you can safeguard all data including your e-mail from unexpected loss including hardware failure. Microsoft Outlook 2007 may also crash due to malware attacks. The export process is useful to generate a file comprising of Microsoft Outlook information, along with keeping exclusive data in your folders. You can only export one folder at a time.
First, open Microsoft Outlook 2007. Then go to 'File' menu and press 'Import and Export'. The Import and Export Wizard' opens. Press 'Export to a File in the 'Choose an Action to Perform' list and press 'Next'. Then choose 'Personal Folder File' (.pst) in the 'Create a File of Type' list and press 'Next'. Then, choose the folder you need to export. If you need to export all the e-mails in your inbox and any other subfolders, press 'Inbox' and then choose 'Include Subfolders' check box. Then press 'Next' and press 'Browse' button to get the location to wherever you need to export your e-mail. Next, choose 'Allow Duplicate Items to Be Created' to prevent inadvertent loss e-mail messages. Then press 'Finish'. Then a 'Create Personal Folders' dialog box opens. You need to type in a name for the PST file, comprising of your exported e-mail and click 'Ok' for saving the file.
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