Enabling Instant Search Option in Microsoft® Outlook 2007
Instant Search is an advanced feature in Microsoft Outlook 2007 that is able to search and find out any item including an e-mail message, a task, or an appointment. The users can enter the required item, and when any item matches the search it gets highlighted. The results that you receive can again be filtered by the addition of characters. Instant Search in Microsoft Outlook 2007 is a fast and flexible feature that can also search Contacts, Tasks, Journals, Calendars, Folder lists, etc. Instant Search is automatically enabled in Windows Vista and Windows Vista Service Pack 1 for Microsoft Outlook 2007. All other previous versions do not have this feature. It can be activated by downloading the Windows Search software.
Discussed below are some points that can help the users to have a clear idea on the ways to configure, enable, and access Instant Search:
- Configuring Instant Search option
- Enabling Instant Search option
- Accessing Instant Search option
Configuring Instant Search Option
The users can configure Instant Search in default by using the Office Customization Tool. The Instant Search options can be customized by the use of Group Policy. You can then change the display by choosing the background color and highlighting color. The word wheel functionality that shows results that match as the user types in the characters can be turned on or off. The scope of search can also be selected by the user. All these can be easily configured by the user for Instant Search.
Enabling Instant Search Option
If the option for Instant Search has not been installed when you start Microsoft Outlook 2007, then you will have to download the Windows Search software. Instant Search can be enabled by going to the ‘Instant Search’ pane and clicking on ‘Click here to enable Instant Search’. Also keep in mind that if this option is not found, you have the instant search option automatically turned on.
Accessing Instant Search Option
As you select the folder to be checked in mail, you can type in the text required in the Instant Search box that is provided. You can also widen the search by searching all mail items. Accessibility is made much easier by clicking the ‘Expand the Query Builder’. You can also include sub folders and data files, and thus expand the search. The recent search can be reused or the search options can be changed in order to increase the access.
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