Tips to merge contacts into Microsoft® Outlook 2007
Discuss about the process of merging contacts into Microsoft Outlook 2007. What are the precautions that need to be taken while undertaking the process?
Microsoft Outlook 2007 allows the user to make individual contacts lists upon the program for grouping the different persons. The grouping and multiple contacts sometimes cause several issues with the users and force the merging of the contacts. The merging of the contacts into Microsoft Outlook 2007 can be done through the drag option. The complete folders and groups that are created on the application environment should be dragged and dropped into a single folder named contacts. While dropping the contacts to that folder, the prompts ask for permission to merge the already existing ones or duplicates. Click yes option and continue the process. The merging should be done only after opening the program and allowing it to fully load on the system. The contacts folder would be present on the left side of the Microsoft Outlook 2007 window.
Discussed below are some points related to things to keep in mind while merging contacts into Microsoft Outlook 2007:
- Need for merging contacts
- Allow the merging of duplicates
- View the contacts through table view
Need for merging contacts
The merging of contacts can be done into Microsoft Outlook 2007 application through the drag and drop option. The need for merging the contacts occurs while the user needs to view the whole contacts within a single folder. The issues with the different groups or contacts folders also cause the merging action to be done upon the application. While exporting contacts from the Microsoft Outlook 2007 application, the better option is to merge the contacts and then provide permission for exporting.
Allow the merging of duplicates
The chances for finding same contact on different groups exists and in such cases, the merging process would ask the permission of the user to either merge or save duplicate contact upon the folder. The better option is to merge the contact since the duplicate contacts causes some minor issues while sending messages to the whole contacts. The same contact would be added to the senders list twice. So the user should merge the contacts while prompting for the same.
After merging the contacts, the user can view the complete list of contacts on Microsoft Outlook 2007 application through the table view option. The whole contacts would be listed in descending order of the edit action. The contacts that are merged can be categorized into a single folder by providing a new name. Thus the contacts folder merging can be completed by creating a new list.
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