Configure Gmail® account with POP3 Settings in Microsoft® Outlook 2007
What are the guidelines for configuring Gmail account with POP3 settings in Microsoft Outlook 2007?
POP3 or Post Office Protocol Version is a standard protocol used to receive emails from the remote servers. It is the application layer protocol and uses TCP connection to retrieve emails. Using POP3 we can download all the emails into our computer. Another benefit is that we can read them even if the email client is offline. Most of the email clients use POP3 as their incoming server. Most of the email programs have POP3 as built in features. All the received emails are kept in the Internet Server and hence we can download these emails using POP3 protocols. This is a very simple protocol and therefore it is very easy to implement. We can easily set-up POP3 Gmail account in Microsoft Outlook 2007.
Difference between POP3 and SMTP protocols and the method to configure Gmail account with POP3 settings in Microsoft Outlook are explained below:
- POP3 & SMTP
- Configure Gmail
- Configure Microsoft Outlook 2003
POP3 & SMTP
POP3 called Post Office Protocol Version 3 is a protocol used by the email client for retrieving email message from the server. POP acts like a mail box and store all the emails of the account. Using POP3 we can download the emails to our computer and can read the emails even if it is offline. But SMTP or Simple Mail Transfer Protocol is used to sending or transferring email messages. This standard protocol send emails using TCP port 25 or port 2525.
We can easily set-up Gmail Account for Microsoft Outlook 2007 using POP3. Before changing the settings in Microsoft Outlook 2007 you need to make sure that your Gmail account is set-up to enable POP. In order to do this, open your Gmail account with the proper username and password and then select ˜Mail Settings™. Then click on the ˜Forwarding and POP™ tab. Then select the option ˜Enable POP for all mails™ or ˜Enable POP only for mails that arrives from now on™ and click ˜Save Changes™.
Select ˜Start™ menu and click on ˜Program List™. Select Microsoft Outlook 2007 and go to ˜Tools™ menu which is located at the top of the page. Then select ˜Account Settings™ and now an account settings dialogue box will open and click on ˜New™ to launch ˜Add New Email Account™ wizard. Choose POP3 on the Email Service screen and click ˜Next™. Now an Auto Account Setup Screen will be displayed and enter your name in the ˜Your Name™ field. Then enter the email address in your Gmail account in the ˜Email Address™ field in the correct format. Then type the password in the correct field and reenter the password to confirm the password. And click ˜Ok™.
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