Information about Microsoft® Outlook 2007 Public Folders
Microsoft Outlook 2007 Public Folders: What they are and how to show them
Basically, Public Folders are designed for computer users who want to organize, collect and share their data with other people in their organization or workgroup, or even friends and relatives. These Public Folders are stored in a dedicated database and may be replicated or shared between servers running Microsoft Outlook. If you are using Microsoft Outlook 2007, then you will be able to use Public Folders in several ways.
In the following points, we talk about Microsoft Outlook 2007 Public Folders in detail and how to show them in Microsoft Outlook 2007:
- What you can do with Microsoft Outlook 2007 public folders
- How to create Microsoft Outlook 2007 Public Folders
- How to show Microsoft Outlook 2007 Public Folders
What you can do with Microsoft Outlook 2007 Public Folders
While you are connected to the Microsoft Exchange Server, you will be able to share folders and files using Microsoft Outlook 2007. By accessing the Microsoft Outlook 2007 Public Folders, you will be able to post data on electric bulletin boards, share calendars and contact items, share documents and files and determine permissions for folder access.
How to create Microsoft Outlook 2007 Public Folders
If you are using exchange management console for creating a new Public Folder, then you will need to start your exchange management console first. Click 'Toolbox' in the Console tree and click on 'Public Folder Management Console' in the resultant pane. Action pane will appear where you will need to click on the 'Open Tool' option. Here, expand 'Default Public Folders' and select the folder where you want to create a new folder. The 'New Public Folder' wizard will appear. You will need to give a name to your New Public Folder in the 'Name' field, verify the path in the 'Path' field and click on 'New' to create the folder. You will see a summary in the completion page which will indicate whether the new Public Folder was created successfully or not. Click on 'Finish' button to complete the procedure.
Open Microsoft Outlook 2007 on your PC and click on 'Inbox' from your left navigation pane. Go to your top Toolbar menu, click on 'Go' and click on 'Folder List' option. Then, click on 'Public Folders' button from the 'Folder List' after which, the Public Folder will be displayed. Select the arrow next to the Public Folder which you want to access. Double clicking on the Public Folder will allow you to view the contents.
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