Microsoft® Outlook® 2007 Rules
Roles and importance of Microsoft® Outlook® 2007 rules
Microsoft® Outlook® offers one of the most powerful applications that are easier to use for all types of users. The rules are set of instructions in Microsoft® Outlook® to direct the incoming messages to different folders in Microsoft® Outlook® directly making the e-mail management an efficient process. The rules can be established based on different criteria.
The role of Microsoft® Outlook® is to set instructions that identify messages on the basis of different criteria like common senders, subjects, and e-mail groups. It then transfers the mail directly to the respective folders as they come, thus making the user save time spent for transferring the mails manually. When the rule matches the set of criteria, it either goes to the respective folder or it gets deleted.
The following are the details that explain about the importance of rules in Microsoft® Outlook® 2007.
- Simplicity of handling the mail box
- Preventing spam mails
- Message recovery
Simplicity of handling the mail box
The rule functionality allows the user to set up pre-defined rule to direct the messages directly to the respective folders based on different criteria. The user can also set rule to delete message directly that comes from a known sender, in the case of a suspected virus mail. This creates a perfect easy to use platform for the user.
Preventing spam mails
With the help of rules, the user can send the unwanted mails to the spam account to be deleted. Sometimes, the mails containing the irrelevant subjects from the senders come in a bulk that fills up the mail box. This functionality helps the user to send the mail to spam account by setting the spam filter. It prevents clogging of your Inbox with unwanted mail. It also helps prevent virus infections through spam.
This is a very important functionality of Microsoft® Outlook® that prevents the user from saying “Oh No” after sending the message. With this functionality, the message gets paused for a few seconds after clicking the send button, thus giving a chance to the user for recovering it. This helps them to correct the mail again. It can be a boon to users at times.
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