Microsoft® Outlook 2010 Address Book
Discuss the enhancements in Microsoft® Outlook 2010 address book compared to its previous versions.
Microsoft Outlook 2010 is a productivity suite from Microsoft with business and personal e-mail management tools. Address book is one such tool that makes effective communication easily possible at work, home, school etc by effectively managing all the contacts. Remembering all the addresses, e-mails, and phone numbers of friends, family or colleagues can be a tough job. Therefore, the Address book feature in Microsoft Outlook 2010 becomes all the more important as it is able to store these and many other details. Using this feature, the users can efficiently and effectively communicate with the personal and business networks in a productive way. This feature in Microsoft Outlook 2010 helps the users to easily add, edit, manage, and organize their contacts. Any existing contact can be deleted by selecting the desired contact and then clicking the 'Delete' button on the keyboard. Microsoft Outlook 2010 address book has many other improved features as well.
Discussed below are some points that can help the users have a clear idea about the features of Microsoft Outlook 2010 address book and the new enhancements:
- Additional address books
- New and Communication Groups
- Action and Tags Groups
Additional address books
In Microsoft Outlook 2010, the users can create and manage additional address books instead of using a single address book. Additional address books can be created for friends, family, and business. This makes additional storage easily possible and thus communication will also improve. This additional address book also helps the users to be more organized in managing their contacts. The desired contacts can be selected and forwarded using the Share group as a business card, text message etc.
New and Communication Groups
A new contact can instantly be created from a new group. The contacts of different members and their related information can be created. E-mail, appointment, tasks, meeting, contact etc can also be created using the New group option. The Communication group provides the users with several options to communicate with the existing contacts. The users can send a meeting invitation, make a call, reply with instant message, assign a task or create a journal entry.
The users can perform several actions over the contacts by making use of the Actions group. The Move option provided in this allows the users to move the selected contacts to any desired folders. The users can use the Tags group to assign different tags to the contacts. Colored categories can be assigned and selected contacts can be made private according to the requirement of the users.
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