Manage and Archive .Pst Files in Microsoft® Outlook 2010
How to manage and archive .pst files in Microsoft Outlokk 2010?
Microsoft Outlook 2010 has been added with a number of useful features. One of the most important and useful feature included in Microsoft Outlook 2010 is .pst files. The .pst file refers to a special type of file residing in Microsoft Outlook 2010 application. The .pst files is very useful in storing your important items like Inbox, Calendar, Contacts, etc. A single .pst file can be used for Microsoft Outlook 2010. It is possible to use Personal Folders Backup for taking backup of .pst files in Microsoft Outlook 2010. It is always important to archive .pst files in Microsoft Outlook 2010 and users can manage it easily.
Here are some ways to manage and archive .pst files in Microsoft Outlook 2010:
- Archive .pst files
- Manage .pst files
- Enable Autoarchive
Archive .pst files
To archive .pst files in Microsoft Outlook 2010, you need to select 'Archive' option from File menu of application. Then, you need to click the folder to be archived and select an option called 'Archive this folder and all subfolders'. In 'Archive items older than' section, specify date for your archive. Next step is to specify the archive file in 'Archive File' area. You need to then browse and select the location for archive personal information folder. You can then see an option for 'Archiving' while the e-mails are moved into the archive folder.
Manage .pst files
The .pst file in Microsoft Outlook 2010 may get large in amount. It may result in slow downs in system. You can also see some error messages in Microsoft Outlook 2010. So, you need to take care while removing unwanted items from the .pst folder. To do this, you can install and run some third-party software like PST File Splitter in Microsoft Outlook 2010. You would see the software scanning the application, and unwanted items are also removed.
You can enable autoarchive in Microsoft Outlook 2010 to make the application run more efficiently. This is needed so as to remove old e-mails from the mail box in certain intervals. Autoarchive usually move e-mails from Primary Mailbox into an Archive Data File which is then stored in system local hard drive.
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