Auto Reply feature in Microsoft® Outlook 2010
What is auto reply feature in Microsoft Outlook 2010?
Microsoft Outlook 2010 is one among the Microsoft Office tools provided by the Microsoft. Microsoft Outlook 2010 is the latest version and is provided with a lot of advanced features. This application allows the user to create templates and rules upon the application. Using the templates and rules creation functionality in the Microsoft Outlook program, the user can set the auto reply feature for the receiving e-mails. The auto reply feature enabled upon Microsoft Outlook 2010 would send e-mails as reply to the senders even if the user is offline. The user should create the templates specific for the situations on the Microsoft Outlook application before creating the rule. The feature thus helps in sending e-mails to other persons who are trying to contact the user while the user is offline.
Discussed below are some points related to the auto reply feature in Microsoft Outlook 2010:
- Steps to enable the auto reply feature
The auto reply feature helps users to send reply to the messages received on the user inbox. The feature is a great help to those users who go for any tours or other programs and are unable to access the mails. The auto reply feature can be set by the user before going out for any of the engagements. The user can create the templates for their need and also can create the rule for the auto reply accordingly.
The users who are unaware of the rules for setting the auto reply would set the template created for all the mails received at the user inbox. The option would cause issues while the auto reply sends to certain recipients like advertisement e-mails, certain malicious e-mails etc. The auto reply feature is also specific for the Microsoft Exchange Server users and thus cause difficulty with the users.
The auto reply feature can be enabled by following the steps given below: Open the Microsoft Outlook 2010 application and click on new mail option. Now write the required message at the body of the message option and then click on save as option at the file button. Save the template as the Microsoft Outlook template format and save to the template folder on the Microsoft Outlook application. Now click on home tab and select manage rules and alerts by clicking on rules option. The user can create the rules for the auto reply using the rules and templates from this window. Click next at each window after choosing the option. In the next window choose any of the rules appropriate for the user for the purpose of auto replying to the messages. Then click on specific template option at the edit rule section below and browse for the template saved before. Click finish option and exit the wizard by clicking OK button.
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