Advantages of Categories in Microsoft® Outlook 2010
What advantages does a user have from Categories in Microsoft Outlook and what are the methods to view Categories in Microsoft Outlook 2010?
Microsoft Outlook 2010 is a feature that is found in Microsoft Office 2010. Microsoft Outlook 2010 is one of the most popular features and it is a commonly used application in different organizations. This utility is known as an e-mail management tool and it is used to access mails that are received in the inbox of an e-mail account. Microsoft Outlook 2010 is also one of the advanced and widely used features like other features of Microsoft Office 2010. There are numerous benefits of using Microsoft Outlook 2010. This personal information manager is also accessible as a separate application. One can create categories in Microsoft Outlook 2010 to make one's work simpler and easier. This feature can be enabled as well as disabled according to user's convenience. The categories could also be termed as labels that help users sort, find, filter or classify items. With the help of this feature, users could assign categories to outgoing e-mails, organize mails into different folders and categories etc. A category could be attached to any object in Microsoft Outlook 2010 like calendar, e-mail, tasks or notes.
Information on the method to view Categories in Microsoft Outlook 2010:
- Assigning many categories to an item
- Mixing and matching data types
- Method to view Categories
Assigning many categories to an item
There are many benefits of using Categories in Microsoft Outlook 2010. With the help of Categories in Microsoft Outlook 2010, users could assign many categories to a single item. Categories help avoid the limitation of maintaining just one contact folder. It is mainly maintained in organizations where employees are allowed to have business and personal information in Microsoft Outlook 2010. With the help of this feature, users can organize all their e-mails into different categories and folders and they can easily access all their messages.
Mixing and matching data types
Categories allow users to mix and match data types. After creating a folders, users can include e-mails and tasks in it. It also allows users to focus on their data. Users could even create special views or search folders by using the Categories. By doing so, users might get similar results in Microsoft Outlook 2010 by creating category views. It also allows users to customize Microsoft Outlook 2010 so that they could meet their needs. It allows users to add and delete categories.
Categories allow users to focus on their data. Users could create special search folders and views. For doing this, operation users have to right click on an item. Then they have to choose 'Categorize' to add or remove categories. After this, they need to select multiple items by clicking 'Ctrl+click' or 'Shift+click' and then they must right click 'Categorize' in order to apply category to selected items. With the help of Category view, users can drag items between categories in order to change or remove categories.
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