Back Up PST files in Microsoft® Outlook 2010
What is the need to take a backup of PST files in Microsoft Outlook 2010? Discuss tips to back up.
Microsoft Outlook 2010 is the latest e-mail client program from Microsoft Corporation. It comes with the latest and the most improved features to enhance the user experience. You can add as many accounts you need to add into Microsoft Outlook 2010. It has been added with Ribbon instead of toolbars. It has been added with features like Conversations and Quick Steps. These help users in improving the efficiency. The backup procedure in Microsoft Outlook 2010 is simple and efficient. It contains a special type of file called .pst files. The .pst file is used to store all Microsoft Outlook folders. These include Inbox, Calendar, Contacts etc. You can use single .pst file for Microsoft Outlook 2010. But, it is good to have an additional .pst file which can be used for archiving. Yu can use Personal Folders Backup for taking backup of .pst files in Microsoft Outlook 2010.
Following are some tips on taking a backup of .pst files in Microsoft Outlook 2010:
- Need of backup
- Use Personal Folders Backup Add-in
- Manual backup
Need of backup
The .pst file is the personal storage folder of Microsoft Outlook 2010. Any corruptions to this folder may damage your stored e-mails and contacts etc. as Microsoft Outlook is used for e-mailing purpose, you cannot always secure the application from disasters. The best possible method to avoid any damages is to take backup. You can use these backups later to get these files back to Microsoft Outlook 2010.
Use Personal Folders Backup Add-in
You can use Personal Folders Backup add-in to take backup of .pst file in Microsoft Outlook 2010. To do this, you need to open Microsoft Outlook 2010 and click 'Backup' option in File menu. You need to then select 'Options' menu and select all .pst files which you need to backup. To use the Personal Folders Backup add-in with Microsoft Outlook 2010, you need to follow some other steps. Open up Microsoft Outlook 2010 and click 'Add-ins' under the Ribbon. Select 'Options' menu and click on the .pst file which you need to backup.
You can manually take backup of .pst file in Microsoft Outlook 2010. To do this, you need to just copy all .pst file from Microsoft Outlook 2010 first. Then, you need to insert any storage media like external hard drive, USB memory stick, Flash memory card, CD, DVD or backup tape. You need to then close Microsoft Outlook 2010 application. Then, paste the copied files to these media. You can also use some physical hard drive in system, another physical hard drive in another system etc for this purpose.
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