Adding Public Folder in Microsoft® Outlook 2010
Public folder is a folder present in Outlook 2010 to share files with others. The information in the folder can be accessed by selected users or by all users present under same mail client. The level of privilege to use the public folder will be provided to users by the owner of the public folder. The public folder in Outlook 2010 can contain anything like calendars items, messages or contacts. Using outlook, you can share contacts, tasks calendars and you can even share files. By sharing the files, you can centralize the information in the file. The information in the files can be discussed and final output file can be shared through this public folder option. Once the permission is granted, then adding a public folder in Outlook 2010 is an easy task.
Following are the information for adding public folder in Outlook 2010:
- Adding a Public Folder
- Adding Public Folder to Favorite Folder
- Advantages of Adding Public Folder
Adding a Public Folder
In order to add a public folder, initially you need to get permission from the system administrator. After getting ‘Create’ permission, you need to click on ‘Folder’ option under ‘New’ option of File menu. On asking for name of the folder, you need to enter a name which describes the content of the folder. Then in the folder contains box, select the type of item that the folder can contain. In most cases, the folder contains mail items. On prompting ‘Select Where to Place the Folder box’, you need to enter the public folder where you want to add your public folder. Thus, your public folder will be added.
Adding Public Folder to Favorite Folder
To add a public folder to favorite folder of Outlook 2010, initially you need to add 'Show in favorites' button for quick access to tool bar. Then you need to switch to folder view to open your public folder. After that, you need to switch to mail view but you must not click on any folders. Next you will find that 'Show in favorite' button turns from grey to colored; on clicking it, your public folder will be added to favorite folders of Outlook 2010.
Advantages of Adding Public Folder
By adding public folders, you can customize your files. When you need to gather information or share information with a particular group then by adding the file to public folder, you can gather and share information on the file. Corrections and manipulations can also be done and so you can stay updated regarding various information's.
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