Tips to save e-mails in Microsoft® Outlook 2010
What are the reasons for saving e-mail messages and templates? What are the ways to save e-mail messages and e-mail templates in Microsoft Outlook 2010?
Microsoft Outlook 2010 is an e-mail client developed by Microsoft which is used to send, receive, store and manage the e-mails. Microsoft Outlook 2010 is a non-free program which is available as part of Microsoft Office Suite 2010 and also available as standalone product. Microsoft Outlook 2010 supports both Windows and Mac OS X operating systems. Microsoft Outlook 2010 comes with several advanced features and improvements over the previous versions. Calendar preview in meeting request, conversation actions, multiple exchange accounts, Microsoft Outlook social connector are some of the advanced features included in Microsoft Outlook 2010. Microsoft Outlook 2010 also provides an auto save option which allows the user to save the e-mail messages in other folders such as Draft. In addition to that we can also save the e-mails and templates to other locations of hard disk or to external devices.
Some of the reasons for saving e-mail messages and templates, and the ways to save the e-mail messages and templates are explained below:
- Finding out Microsoft Outlook Data files
- Ways to save e-mail messages and e-mail templates
Microsoft Outlook 2010 is the latest version which offers several advanced features to manage the program efficiently. Microsoft Outlook 2010 allows the user to save the e-mails and other data to other location easily and faster. You can also enable the automatic saving option of Microsoft Outlook 2010 which will save the messages within the account. There are several reasons for saving or backing up e-mails. If you want to transfer or export the e-mails and templates to another computer or to provide backup, you can save the e-mails and templates.
Finding out Microsoft Outlook Data files
You can save e-mail messages from Microsoft Outlook 2010 to any locations such as any location on hard disk, external devices, DVDs etc. Addition to e-mail and e-mail templates, you can save the entire Microsoft Outlook 2010 data file to other locations. In order to backup the entire Microsoft Outlook 2010 you have to copy the .pst data files. To find the location of these files, select the ‘File’ tab and click on ‘Account Settings’ button. Then select the ‘Data Files’ tab and select the account that you want to backup by clicking on ‘Open File Location’ and a new window opens which displays the Microsoft Outlook 2010 data files.
You can save the e-mails and e-mail templates to other location or to another computer using the ‘Backup/ Export Data’ feature of Microsoft Outlook 2010. To save the e-mails and templates, open Microsoft Outlook 2010 and click on the ‘Office’ button. Then select ‘Saving’ and click on ‘Export’. Again click ‘Export’ on the right side of the window and select ‘Export to a file’ tab and then click ‘Next’. Click on ‘Outlook Data File’ and click on ‘Next’. Then choose the items that you want to save or backup such as e-mails, e-mail templates etc and also specify the location to backup the items. Then click ‘Finish’.
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