How to work offline in Microsoft® Outlook 2010
What is the method to switch between offline and online mode on Microsoft Outlook 2010?
The switching between offline and online modes of working is available for the Microsoft Outlook 2010 users. The Microsoft Outlook application starts in online mode by default and the user can switch to offline mode by clicking on the offline mode icon at the right end of the ribbon interface on the file menu. The user can activate the offline mode for the IMAP, POP3 and other HTTP accounts like the Hotmail. The users employing on Microsoft Exchange Server should restart the Microsoft Outlook application while switching between offline and online modes of working. The user should create offline folder files or .ost files at the Microsoft Outlook files folder for switching between the offline and online modes in the Exchange Server. The option for setting the offline mode on the application can also be done by the user by specifying the various check box options. The various options can be found at the Microsoft Exchange Server settings in the e-mail accounts under the tools menu.
Discussed below are some points related to the offline and online modes of working:
- Use of Offline Mode
- Use of Online Mode
- Tips to Remember
Use of Offline Mode
The offline mode working upon the Microsoft Outlook application is necessary while the user needs to send an urgent e-mail. The loading process on the Microsoft Outlook application prevents the user from sending quick e-mails. In this situation the user can choose the work offline option. The offline mode working also helps the user while checking the schedules on calendar, while finding the contacts, while completing the to-do-list, etc.
Use of Online Mode
The online mode of working is the default mode upon the Microsoft Outlook application. The online mode of working helps the user to be active on the e-mail account always. The various processes like the sending and receiving functionalities can load on the application only in the online mode. The messages send from the Microsoft Outlook platform, whether in offline or online mode will receive at the destination only if the program is in online mode. The connection to the server is established only in the online mode.
Tips to Remember
Before switching to the offline mode from the online mode of working, the user should click on cancel all button. Then the send or receive processes upon the Microsoft Outlook application would get cancelled. The option for starting Microsoft Outlook 2010 in offline mode is not available to the users. Microsoft Outlook always starts in online mode by default. The user can specify the Microsoft Outlook settings for sending the messages at offline. But at that mode the IMAP folders would be unavailable and also the Microsoft Outlook does not check the LDAP servers for the recipient names.
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