Export Address Book in Microsoft® Outlook
How to export address book in Microsoft Outlook?
Microsoft Outlook application is an e-mail client program that is developed by the Microsoft and released along with Microsoft Office tools. The application software would enable the management of multiple e-mail accounts on the tool along with certain other functionalities. The Microsoft Outlook application includes lots of tools and features for the e-mail account management and one among such options is address books. Address books are referred to as containers in Microsoft Outlook. They store the details regarding Microsoft Outlook contacts. The address books or lists that are created on Microsoft Outlook for each of the e-mail account or profile would be stored in the address book. The address books thus hold the complete contact details for the user accounts in Microsoft Outlook program.
Discussed below are some points related with exporting of address book in Microsoft Outlook:
- Need for exporting address book
- Steps to perform export process
- Tips to remember
Need for exporting address book
The address book exporting is the process of transferring the address book data from Microsoft Outlook application to another program or system location. The exporting would take place while the user needs to backup the address book. The user can also access the exporting option while the user needs to change e-mail client program using the system. While the user tries to change the computer on which he is working, the export option would provide an easy way to transfer the address book.
Steps to perform export process
Open Microsoft Outlook application window and click on file menu at the top. From the drop down list of options, select 'Export'. Then, choose address book option from the menu. Select 'Export' from file option in the sub-menu and choose a format for exporting data. The plain text or comma separated value would be selected based on Microsoft Outlook or other e-mail client programs into which the data is transferred. Provide a name for exporting file and click 'Finish' option for exporting the address book.
The user should take care while exporting since the exporting process may not proceed if the user provides improper or wrong details. The file format selected for exporting the address book should be suitable for the program into which the address book would get imported. The file should be saved at the desktop for convenience. The user should save a copy of file before performing the import action since there are chances of corruptions.
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