How to fix AutoArchive feature not Working Properly Issue in Outlook
Microsoft Outlook is an email client that can be used for managing the emails from different email accounts. It has options for adding new accounts, send/receive emails, adding special folders, etc. It can easily integrate the existing email accounts allowing the users to transfer their favorite emails and important contacts. It can combine multiple email accounts and access them under a single interface. It offers useful and vast usability options like adding events to calendar, reminder feature, creating tasks and scheduling appointments, etc. The unique features of the Microsoft Outlook include AutoComplete Addressing, AutoArchive, etc. The AutoArchive feature of the Microsoft Outlook helps the users to automatically move an email from Mailboxes to Outlook Data File. Archiving helps the users to tidy up the mailbox by removing less important emails but not deleting it completely.
The below points help the users to know about reasons for and ways to fix the issues regarding AutoArchive feature in Microsoft Outlook:
- Common reasons
- Methods to fix issues
Microsoft Outlook handles a file called ‘archive.pst’ that works with the AutoArchive feature. The AutoArchive feature will not work if this file is corrupted or becomes full. In case the file is damaged, it should be repaired before further archiving can be done. The repairing can be done easily using the Inbox Repair Tool. Double-clicking on the scanpst.exe initiates the Inbox Repair Tool and it can be used for scanning errors or to create a new one. In case the archive.pst file is full, it should be cleaned up by deleting items or by creating a new archive file mentioned as before.
The AutoArchive shows problems because of many reasons. AutoArchive will not work for an item if its property matches a criterion that restricts it from being AutoArchived. Another reason may be because of the modified date. Archiving works based on the modified date of the item. The item will not be archived if its modified date does not exceed the time period set for archiving.
Methods to Fix Issues
AutoArchive feature can be resumed to its proper functioning in many ways. In case the item is set to exclude from AutoArchive, the property of the item can be modified manually. To do this, access the Properties under the File menu and select Options. In Options, uncheck the option ‘Do Not AutoArchive’. This will allow the AutoArchive feature to archive items that are excluded. The modified date of an item can restricts it from being AutoArchived. The modified date can change when actions like reply, forward, etc. are performed on the item. The modified date can be changed manually in the Properties section under the File menu.
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