Setting up AutoArchive feature in Microsoft® Outlook
Learn about AutoArchive feature in Microsoft Outlook and get tips to set it up.
Microsoft Outlook is an email client developed by the Microsoft team. It can be used for managing different email accounts efficiently. It provides with an address book that allows the users to manage their contacts. MS Outlook also allows the users to import files from other email programs so that one can keep their important contacts and emails that are created in a different email program. The multiple email support allows the users to use the same interface and controls for managing their different email accounts. The features of MS Outlook include Calendar, Tasks, Filters, etc. Apart from the normal features, MS Outlook also provides some brilliant features. AutoArchive is one feature that can be configured for archiving the items automatically. AutoArchiving archives the items that satisfy the criteria provided by the users.
Discussed below are some points that will help users to know more about AutoArchive and get tips for setting up AutoArchive feature in MS Outlook:
- Benefits of AutoArchive
- Restoring Archived Items
- Setting up AutoArchive
Benefits of AutoArchive
AutoArchive is a better feature in MS Outlook that helps the users by automatically archiving the emails. AutoArchiving takes place according to the criteria specified by the user. Archiving the emails benefits the users by tidying up the inbox without deleting it permanently from the mailbox. When an email is archived, it simply moves the email from Inbox and places it in a different folder called ‘Archive’. This way the users can tidy up the inbox by archiving the less important emails to a different folder.
Restoring Archived Items
MS Outlook also provides the provision for restoring an archived item back to the original folders. To restore all of the archived items, click on ‘File’ menu and select ‘Import and Export’. Select ‘Import from another program or file’ and click ‘Next’. Click on the ‘Personal Folder File’ and again click the ‘Next’ button. Change the default name to meet the name of your archive file and click ‘Next’. Select the folder you want to import and click on ‘Include subfolders’ if you want to include the subfolders. Click ‘Finish’ and all of the archived items will be restored back to the original folders.
Setting up AutoArchive feature in MS Outlook is quiet simple. Click on the ‘Tools’ menu and click on the ‘Options’. Select the ‘Other tab and click on the ‘AutoArchive’ button. Select the checkbox near 'Run Auto Archive Every (blank) Days' and enter a number in the dropdown list. Optionally you can configure additional settings like deleting expired items. Click on the ‘Apply These Settings to All Folders Now’ for enabling AutoArchive. Click ‘OK’ and again ‘OK’ to complete the editing.
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