How to Fix Outlook data file cannot be accessed Error
Outlook is a part of Microsoft Office suite which is mainly used as an email application. It offers premium business and personal email management tools to users. With the help of the file menu in it, you would be transported to the backstage view which in turn hides your inbox or calendar. Microsoft Outlook is capable of justifying most of the existence with the enclosure of Quick Steps. Then the quick steps in it would allow you to apply multiple actions to messages or appointments by clicking a button in the Quick Step Menu. It would automatically group the related emails into conversations just like email. It uses two types of data files namely .PST files and .OST files.
Details of Microsoft Outlook Data files and the reasons due to which the files could not be accessed along with tips to resolve the problem are given below:
- .PST files
- .OST files
- Reasons for the issue and tips to resolve them
. PST file (Personal Folder File) is a data file which stores messages and other items on your computer. .PST files are mainly used by POP3, IMAP and Webmail accounts. Then while creating archives or when you backup your folder and items in MS Outlook then you need to create and use .PST files. If you move your items to .PST files then you could free up the storage space of your mail box in the mail server.
.OST files, offline Outlook Data file are particularly used when you want to work offline. Particularly this data file is used for accounts which you set up MS Outlook connector. .OST files are usually the copy of files which are saved on the mail server. You could even add, delete or change the contents of .OST files as you wish and they are often considered as a replica of the folders which you find in your mailbox.
Reasons for the Issue and Tips to Resolve them
File corruptions are considered as one of the major reason due to which the data files in Microsoft Outlook could not be accessed. Then in order to avoid this file corruption you could use any recovery software. By using safe and efficient algorithms these recovery software would repair and restore your corrupt MS Outlook data files. Then as these software have got a user friendly interface, it is very easy to use these software.