What is Microsoft® Outlook Personal Folder.
How to manage, backup and restore personal folder files in Microsoft Outlook?
Microsoft Outlook is new e-mail client program from Microsoft which allows users to keep tasks, a calendar, contacts and e-mail. You can use the application for personal information management and planning tasks. This application comes with a Personal Folder file feature. The folder contains all personal data in the Microsoft Outlook like e-mails, calendar, tasks, notes, contacts and journal etc. You can organize and archive the information stored in personal folders whenever you need. Thus, it makes your workload lighter and you can get your work flow smoother. The personal files are stores in special extension .pst or Personal Storage Table.
Tips to manage, backup and restore personal folder files in Microsoft Outlook:
- Manage personal folder
- Backup personal folder
- Restore Folders
Manage personal folder
To manage the personal folder in Microsoft Outlook, you need to open the File menu and select the “Import and Export” option. It will open up the "Import and Export Wizard" and you need to select the "Export to a File" option. You need to then select the "Personal Folder File (PST)" and highlight the folder which you wish to archive.You need then press the “Browse” button and select the folder you have created.All folders in the Microsoft Outlook are displayed and you need to select your folder. You need to open the folder and click the “Finish” button to get the data exported.
Backup personal folder
It is good to take backup of your personal folder, so that you never loss it. To do this, you need to get the "Import and Export" option form File menu and select the “Outlook” option. You need to then select the "Export to a file" from the list displayed. You can then select the "Personal Folder File (.pst)" and select the folder which you need to backup. In the "Save exported file as" box, you need to enter the location to where you need to take backup. You can also browse to the location and select the folder. Next step is to select "options" for previous email backups. You can then click the “Finish” button and get the Personal Folder backup.
It is possible to restore personal folder in Microsoft Outlook. To do this, you need to open the "Import and Export Wizard" window from the Microsoft Outlook File menu. You need to then select the "Import from another program or file” and select the "Personal Folder File (.pst)” option. You need to select any of three options which tell Outlook what to do with the old folder. You need to then select the "Browse" button and open up the file explorer window. You need to then select the backup copy of the folder which you wish to restore. Just click the “Open” button and select "Import items into the same folder in" option. You need then just select the "Personal Folders” and get it restored.
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