Features of Public Folders in Microsoft® Outlook
What is the method to synchronize exchange mailboxes and public folders?
Microsoft Outlook is an excellent tool that controls e-mail, appointments, and contacts more effectively. You can easily use and configure this component which comes with a lot of useful features and built-in calendar. It can be used for everyday purpose. Microsoft Outlook allows you to read and compose mail and it is a productivity application from Microsoft. It offers excellent feature of search option and provides fast search results. There is also an option of color categories in outlook 2007 that helps to organize the information. Microsoft Outlook e-mail program supports the feature of multiple mailboxes that helps to access e-mails from multiple accounts. In order to avoid the possibility of missing e-mails or necessary information from the mailbox you need to synchronize it with public folder.
Following are the details regarding Microsoft Outlook public folder and method to sync mailboxes and public folder:
- About Microsoft Outlook public folders
- Use built-in method
- Use tools
About Microsoft Outlook public folders
Public folder is a shared folder, which helps to share e-mail or calendar appointments with a group of others. Microsoft Exchange Server in Microsoft Outlook uses public folder to share the information. Public folder consist of information such as contacts, notes, messages, tasks, files, appointments etc. The functionality of public folder includes sharing contact list, calendar and track list. It also helps to determine the folder access with the help of permissions.
Use built-in method
By default, the public folder comes with an e-mail address. First of all, you need to launch Microsoft Outlook program, from Start menu. Then, you need to locate the folder in which you want to synchronize. Now, you right click on the folder and choose the option 'properties'. Then from 'properties' window you need to choose 'Add to Personal Address Book'. After selecting this option, the e-mail address of the folder is synchronized with mail box.
There are various tools for synchronizing the exchange mailbox and public folder. The tools include Easy2Sync, SimpleSYN, and Add2Exchange etc. These tools are easy to use and come with simple interface. The home edition helps to synchronize all e-mail folders whereas the business edition syncs folder types. Easy2Sync comes with home edition and business edition. SimpleSYN helps to synchronize automatically and the data synchronization is carried out through network.
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