How to share contacts in Microsoft® Outlook® 2007
What are the tips for resolving issues while sharing contacts in Microsoft Outlook 2007?
Microsoft Outlook 2007 is one of the best e-mail clients used by many e-mail users. You can configure the Microsoft Outlook 2007 on your computer and can be free from the hassle of logging in to the webmail to check and send e-mails. You can read the e-mails in the Inbox even when you are offline. You might have different user accounts in the same computer or in the network and each user would have their own contact list and personal folders. Microsoft Outlook 2007 provides you an option to share the contacts with other users. To share the contacts with other users, you need to export the contacts to a Personal Folders File (.PST) and save it to a local or a network drive. The user who wants to use your contacts can log in to the Microsoft Outlook 2007 with his profile and then import the PST file that you exported. Now the other user can view and send e-mails to the e-mail address that you have in your contact list. The option to import and export PST file can vary depending on the version of Microsoft Outlook you use. If you are using a Microsoft Exchange Server, you can create a public contacts folder or export contacts to offline store (.OST) file and all users in the network can use the contact folders based on the user rights.
Following are some common problems that may arise while sharing contacts in Microsoft Outlook 2007:
- Delayed PST file access
- Access denial
- Synchronization issue
Delayed PST file access
Sometimes when you try to export the Microsoft Outlook 2007 data to a PST file, it takes a long time and it consumes a lot of disk space. The export utility exports all Microsoft Outlook 2007 data, when you try to create a PST. You can uncheck the mails and other items that you do not need. You can select only calendar and contacts to export. This method would decrease the delay in saving and accessing the PST files.
Sharing the contacts with an unauthorized user can be very risky. Hence a password is set for the PST file. You are prompted to enter the password when you try to access the PST file and if you type in a wrong password. You will not be allowed to access the PST file. If you are using Microsoft Exchange Server, user rights are assigned by the administrator and if your outlook profile does not have the user privilege to access a particular PST, you would be denied the access.
There are many third party tools available which allows you synchronize Microsoft Outlook 2007 data. Microsoft Exchange Server synchronizes the contacts and other information with all running Microsoft Outlook 2007 profiles. If the Exchange Server is down the synchronization would fail and if you are using outlook and if the PST file is saved on a network drive, an outage in the network can affect the synchronization.
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