Procedure for turning off Archiving feature in Microsoft® Outlook 2003
What is Archiving in Microsoft Outlook 2003? What are the reasons for turning off this feature on Microsoft Outlook 2003?
Archiving is the method of backing up or deleting old items from the application folder. Various items that are archived in Microsoft Outlook 2003 involve e-mails, contacts, tasks, appointments, calendars, posted items, documents, to do lists, etc. The Archive feature will back-up these data on Microsoft Outlook 2003 either automatically or according to the settings specified by the user. Users can even archive a folder manually from Microsoft Outlook 2003. Only files that are stored in an e-mail folder can be archived using the Archive feature on Microsoft Outlook 2003. Auto Archive feature can be turned on in Microsoft Outlook 2003 for the purpose of archiving files automatically when they become old. The age of the file is determined by the user who configures the Auto Archive feature.
Ways to enable and disable Archiving features in Microsoft Outlook 2003 and the tips to fix any issues while turning off Archiving in Microsoft Outlook 2003:
- Ways to enable or disable Archive feature in Microsoft Outlook 2003
- Issues that occur while disabling Archive
- Ways to fix these issues
Ways to enable or disable Archive feature in Microsoft Outlook 2003
Click on the 'Tools' menu at the top, and select 'Options' from the drop down list. Click on 'Other' on the options dialog box and choose 'Auto Archive' option. Select the check box for Auto Archive option to turn on the function and de-select the option for turning off the feature. A user can also specify the time for using Auto Archive. For enabling or disabling Auto Archive feature for a folder, the user should click on the particular folder from the list and choose the 'Properties' option by right-clicking on the folder. In the Auto Archive tab select 'Specific Options' to turn on or off Archive function.
Issues that occur while disabling Archive
Certain folders cannot be auto archived by the user even after specifying the settings. Disabling of Archive will increase the size of PST files, and thus increase the amount of space used by the hard disk partition for storing PST files. This issue causes problems with Microsoft Outlook 2003 and results in issues that prevents a user from working on the application.
Ways to fix these issues
Enabling Auto Archive feature will be the solution for this issue. Else a user will face issues caused due to a disabled Archive feature. Manual archiving solves these issues up to a certain limit. But the process requires effort whenever archiving is required.
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