Send E-mail Attachments in Microsoft® Outlook® 2010
How to send attachments in an e-mail? Discuss the various issues that may occur while sending an e-mail attachment in Microsoft Outlook 2010?
E-mails are the fastest ways of communication. You can send e-mails to your boss, business partner or family members who can be miles away and the messages are delivered in seconds. Apart from messages, you can send photos, documents and other files with e-mails. Usually to send or receive e-mails, you have to sign in to a webmail. But if you setup an e-mail client program on your PC, you can easily send and receive e-mails through an e-mail client. Microsoft Outlook 2010 is the latest e-mail client program. It has many features that would enhance your mailing experience as it merges with many applications. To send e-mails with attachment in Microsoft Outlook 2010, click on 'New message', then type in the message and click on the ‘Attachment’ tab to browse and select the file that you want to send with the e-mail. Now you can enter an e-mail address and click on send. If the file that you want to send is of a larger size, you can compress it with a file compressing software before it is attached to the e-mail.
Following are the problems that may occur while sending an attachment with an e-mail in Microsoft Outlook 2010:
- Internet connection
- Attachment limits
- Antivirus software
The size of a file attachment should complement the e-mail size. If an Internet connection is slow it may take more time to attach large attachments. Sometimes an e-mail server may terminate the connection and display an error message “Server timed out”. This implies that the e-mail has failed to go through. It is advisable to send large attachments only if you have a high speed Internet connection. If Internet is facing other connectivity issues, avoid sending large attachments in e-mails.
There are unlimited and limited Internet plans. Some Internet service providers limit an e-mail attachment size on Internet usage plans. If the Internet service provider has limited the attachment size, large e-mail attachments are blocked by an e-mail server. It shows an error message stating that "file size is too large". You can check your Internet usage plan and get it updated if your work includes sending large e-mail attachments.
All the anti-virus software applications usually have an e-mail scanning feature and a firewall. This feature scans each and every e-mail that is sent or received. If an attached file is suspected to be a virus, the antivirus program will block it. Sometimes, firewall also blocks the communication port of an e-mail application. If the communication port is blocked, a user will get error messages while sending attachment e-mails. So, disable the e-mail scanning feature and firewall, and try to send the e-mails with attachments.
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